Reporting to the Controller, the Accounts Payable Associate is responsible for all expenditures for New Bath Today and its affiliated companies. This position is responsible for all payments ensuring that subcontractors and vendors are paid in a timely manner. Additionally, this position must adhere to Internal Revenue Service requirements ensuring all vendors have W-9s on file and that 1099s are issued when applicable. The Accounts Payable Associate is expected to follow the direction of management and complete workload in a quick, efficient manner with few errors.

Essential Functions

• Review and code invoices for appropriate documentation and approval prior to payment
• Process daily check and ACH runs for vendors and subcontractors using a 3rd party bill paying software
• Set up a repository for storing vendor invoices and maintain the vendor files
• Audit credit card bills and receipts for appropriate business purpose and general ledger coding
• Review and process employee expense reports ensuring appropriate documentation, valid business purpose and correct coding to the general ledger
• Produce the weekly cash requirements report for management approval
• Collect W-9s for all vendors and subcontractors
• Prepare and distribute year-end 1099s complying with Internal Revenue Service and state reporting requirements
• Adhere to corporate polices, procedures, and regulations and have a good understanding of accounting principles
• Provide back-up support to the Staff Accountant and Controller
• Assist with special projects and reports as assigned by the management team

Additional Functions

• Post cash receipts and credit card payments for customers
• Open and distribute all mail/email for the Accounting Department
• May assist in bi-weekly payroll processing

Education and Experience

• Associate degree or related work experience
• Two to five years accounts payable experience
• QuickBooks Online experience a plus
• Bill.com experience a plus

Competencies

• Technical Knowledge– Thorough knowledge of Accounts Payable policies and procedures
• Integrity- High level of integrity, confidentiality and dependability
• Time Management– Ability to multi-task and prioritize day-to-day activities with minimal supervision
• Quality control – High attention to detail demonstrating the ability to find and correct one’s own errors
• Adaptability-Adaptable to changes in the work environment and manages competing demands
• Professionalism– Demonstrates appropriate businesslike behavior when dealing with coworkers, vendors and customers
• Teamwork- Ability to work effectively and productively with others and shares responsibility with team members for successes and failures
• Knowledge of computers and relevant software- Proficient in MS Word, Excel, Outlook and Teams

Job Type: Full-time

Salary: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounts payable: 1 year (Required)

Work Location: In person