GENERAL FUNCTIONThe Accounts Payable Lead (AP Lead) works under the guidance of the Assistant Controller and helps develop processes, controls and analysis tools that ensure consistent quality in the accounts payable environment. This individual is responsible for the oversight and daily processing of the YMCA of Greater Indianapolis and Indiana State Alliance’s accounts payable (A/P), including timely payment to all vendors. This position will supervise an AP Associate which includes providing direction and training, along with regular review of the AP Associate’s work. Special duties and projects assigned as appropriate. KNOW HOW This position requires a minimum of a Bachelor’s degree and/or equivalent experience. Knowledge of general accounting practices is required along with three to five years of accounts payable experience. This position requires a high degree of accuracy and attention to detail. It also requires proficiency in Microsoft Word, Excel, Outlook, data entry, and the ability to coordinate multiple tasks. The ability to manage competing demands and adapt to frequent changes and events is also required. A general understanding of YMCA programs and services will be helpful.PRINCIPAL RESPONSIBILITIESThis position will be responsible for:Assumes responsibility for the entire AP processDesign the workflow system for APResponsible for ensuring disbursement policies and procedures are followedMaintain the AP workflow to ensure all payments are made accurately and timelyImprove AP efficiency to handle the increased volume due to additional centersEnsure that all necessary documentation and approvals are obtained before paymentExercising judgement to identify documentation or approval issues, and tactfully communicating and following up on these issues with YMCA staff Responsibility for the planning and completion of the weekly vendor check run Sorts through mail and matches invoices to properly approved purchase orders and reviews each invoice/check request for math accuracy, proper authorization and contentEnsures proper general ledger account codes and due dates are included on all invoice/check requests/expense reports sent to the AP departmentReconciles vendor statements to invoices paid to determine that all invoices are paid properly and timelyFinal and ultimate decision maker on what invoices to pay and when to pay themFinal reviewer before payment is madeEnsures the YMCA has a current W9 form on file for all active independent contractors and ensures the YMCA has a current, valid certificate of liability insurance binder for all active vendors and verifies minimum coverage is consistent with YMCA policy Responsible for the supervision of the Accounts Payable AssociateDirects assigned tasks and provides assistance as neededRegular review of work completedAssists with performance evaluations Responsible for the management of the vendor and MBE/WBE/VBE databases in the AP system Responsible for the year-end processing and distribution of 1099 forms in a manner consistent with governmental agencies deadlines and instructionsExercise independent judgement per IRS guidelines in order to determine if a vendor is subject to the independent contractor rules along with obtaining the necessary tax forms as required by the IRS Responsible for accurate and timely completion of assigned month end closing dutiesEnsures all invoices/check requests/expense reports are entered and posted to the general ledger system by the end of the first business day following month endReconciles the accounts payable general ledger account by the first day following month end and ommunicates any issues/problems to the Assistant Controller and/or VP/Controller in a timely mannerPrepares any adjusting journal entries required for month end closing and forwards to the Assistant Controller or VP/Conroller for approvalAssumes responsibility for the planning and research of all assigned month end closing schedulesIdentifies trends and issues, proposes solutions and forwards completed schedules to Assistant Controller and/or VP/Controller and CFO for review by the end of the fifth business day of the following month end Responsible for related duties as required or assigned