The Occupational Medical Services unit within the Office of Human Resources is seeking an Administrative Specialist (Leave Coordinator) to assist County employees with leave applications for FMLA, State of Maryland FMLI program, Sick Leave Bank, Parental Leave and Sick Leave Donations.

This position may be underfilled at the Administrative Specialist I (grade N18) level with future opportunity to non-competitively advance to the Administrative Specialist II (grade N21) level based on performance and qualifications.

About OHR:

Under the leadership of the Director, the staff of OHR work together to achieve great things for the more than 10,000 employees of the County. Our divisions include Recruitment and Selection, Training and Organization Development, Health Insurance and Welfare, EEO Compliance and Diversity Management, Business Operations, Administrative Services, Occupational Medical Services and Records Management.

What are we looking for:

The Administrative Specialist will be responsible for supporting employees and departments in processing medical related leave applications and coordinating the leave request processes in compliance with the federal Family Medical Leave Act (FMLA), State FMLI program as well as the medical leave policies contained within the Montgomery County Personnel Regulations and collective bargaining agreements (CBA). This role will conduct and assist with training for each program and support and maintain employee electronic medical records and requests.

How you will contribute:

• Process FMLA & FMLI requests, Parental Leave, Sick Leave Bank and Sick Leave donation applications for County employees and employee medical records request processing
• Review federal, state and local employment laws and regulations and union CBAs to maintain program compliance
• Analyze usage data to create and transmit periodic reports to OMS Manager, with information on trends and utilization of each program
• Collaboratively work with clinical team to validate medical information submitted on leave requests to ensure consistent, compliant, timely, and holistic processing
• Review existing data sources, and processes to streamline and strengthen current services and provide recommendations for the growth and improvement of each program

The selected applicant should have the following knowledge, skills, and abilities:

• Knowledge of state and federal leave programs and other personnel leave types
• Ability to readily grasp information and processes and guide others
• Strong organization and communication skills
• Strong computer skills (Excel, Word, Power Point) and experience with enterprise applications, systems and reporting tools.

Additional information about the position:

The selected candidate must be able to plan, organize and manage numerous priorities, while maintaining confidentiality of information. Understanding the need for appropriate communication of sensitive information with tact and discretion is critical to successful performance.

For additional information about our exciting benefit offerings and total reward summary, please Check out our competitive benefits here!

The anticipated salary range for this position will be:

Administrative Specialist I, Grade N18 $56,220 (minimum) - $72,453 (maximum)

Administrative Specialist II, Grade N21 $63,642 (minimum) - $82,408 (maximum)

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

If filled at the Administrative Specialist I level:

Experience: One year of experience in leave administration.

Education: A Bachelor's degree in Business Administration, Management, Public Administration, Human Resources Management, or related field from an accredited college or university.

Substitutions:

EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

If filled at the Administrative Specialist II level:

Experience: Two years of experience in leave administration.

Education: A Bachelor's degree in Business Administration, Management, Public Administration, Human Resources Management, or related field from an accredited college or university.

Substitutions:

EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

No Preferred Criteria. Candidates meeting the minimum qualifications will be placed on the eligible list with a rating of qualified.

Preference for interview will be based on candidate experience in the following areas:

• Knowledge of state and federal leave programs and other personnel leave types
• Strong organization and communication skills
• Strong computer skills (Excel, Word, Power Point) and enterprise applications, systems and reporting tools and skills.