It is currently planned that selected candidates will be contacted for interviews August 22 nd with interviews scheduled within the following two weeks.

The Office of Grants Management (OGM) is looking for an Administrative Specialist III to join their team.

• Do you want to make your mark by building administrative procedures for a new County office?
• Are you a problem-solver looking to implement processes that are efficient, results-oriented, agile, and human-centric?
• Do you excel in the areas of communication, organization, research and analysis, and administrative expertise?
• Are you ready to take a customer service approach supporting County community-based organizations and Departments with Grants?
• Would you like to help OGM improve the clarity and transparency of its processes, requirements, and opportunities to both external and internal stakeholders through updating and improving social media outreach, OGM’s external website, SharePoint platforms, and more?

If your answer is yes, this is the job for you!!!

About the Position:

The newly created Office of Grants Management (OGM) is looking for an Administrative Specialist III (Grade N23) to establish office procedures for OGM’s internal processes related to recruitment/employee onboarding, procurement and administrative support, budget preparation, and distributing outgoing grant agreements to nonprofits receiving Montgomery County Grants. While some in-person work is required, the position will have the option of telework for a portion of their time.

What we are looking for:

The Office of Grants Management (OGM) is seeking an Administrative Specialist who will be responsible for providing direct professional-level complex administrative, organizational and operational support to OGM. The successful candidate must be intuitive, well-organized and self-starting, have the ability to use independent judgement, tact, and discretion; have experience researching, analyzing, and making recommendations as well as enjoy establishing new processes and procedures with an eye toward efficiency and getting results.

What you will be doing:

Major Responsibilities and duties include but are not limited to:

• Enhancing the work of OGM though daily general assistance and organizational support
• Providing advice and guidance on administrative policy and operational issues
• Drafting and implementing new and/or revising standard operating procedures to have a user focused approach.
• Spending a significant portion of time providing customer service support to County departments and local organizations during grants competitions, the processing of Outgoing Grants, and implementing awards.
• Serving as the Department’s primary liaison to the shared services team as it relates to procurement, budget, and HR issues.
• Optimize the Director’s time by researching, proofreading, and routing correspondence, drafting documents, compiling and analyzing data, and providing recommendations for future efficiencies.
• Managing the physical operations of the department’s office
• Supporting the creation and execution of communications to be distributed within the department, throughout County Government, within the Montgomery County Nonprofit Community, and on social media (LinkedIn and Twitter)

This position requires exceptional oral and written communication skills, the ability to research, analyze and compile information, handle sensitive information with tact and discretion, work on multiple assignments and the ability to engage with various levels of staff – e.g., County Council Staff, Executive Staff, Department Directors, and Montgomery County Nonprofits.

For additional information about our exciting benefit offerings and total reward summary, please visit https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html

About the Office of Grants Management (OGM):

This newly created office provides technical direction, centralized oversight and guidance to outside entities receiving County grants, and County departments seeking grants from outside agencies. Responsible to maximize the efficiency of all grants received and awarded by the County, while ensuring public transparency, ethical practice, racial equity, and social justice in grants management. This Office is responsible to develop, maintain and guide County’s grant policy and serves as advisor to the Executive Branch departments. Oversees all grants received and awarded by the County and reports activity to all stakeholders. Engages in community outreach and establishes effective working relationships with departmental administrators, managers, senior staff, representatives of public and private sector agencies, businesses, groups, and associations throughout the community.

Application instructions:

As part of your application, please submit a one-page cover letter; reflecting your motivation for applying for the position of Administrative Assistant III (AS III) within the new Office of Grants Management, the skill set you possess, and related experience along with your resume or curriculum vitae (please save these into one PDF or MS Word document to be uploaded, as the system only allows for one document to be uploaded).

If contacted for an interview, you will be asked to also complete a task typical of an ASIII to demonstrate your expertise. Do NOT attach any work sample to your application. We will request them at the appropriate time.

Salary: The expected hiring salary for this position is $67,206 – $87,286.Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Experience: Three (3) years of professional administrative experience related to the needs of the Office of Grants Management.

Education: Graduation from an accredited college or university with a Bachelor’s degree.

Equivalency: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

All minimally qualified candidates will be placed on the eligible list with a status of qualified and may receive an interview invitation. The selection interview will evaluate such things as the items highlighted below. Taking the time to address these areas in your resume is recommended.

• Knowledge and experience drafting professional correspondence
• Familiarity navigating bureaucratic systems, managing process work-flows, and finding ways to smooth or streamline operations and approvals withing those constraints
• Familiarity with an ERP system, particularly Oracle
• Experience updating and maintaining a website, social media account, or other web-based platform
• Knowledge of Microsoft 365 suite (including Sharepoint and MS Teams) at a high level, including functions in word such as mail merge or formulas/conditional statements/formulas in excel. Demonstrated experience exploring and learning new software and techniques to create administrative efficiencies.
• Experience communicating to diverse audiences using a wide variety of methods including, but not limited to: written, visual, and oral communications.