7 Executive Administrative Aide, Grade N17 Jobs in Rockville, MD
Montgomery County Government is Hiring an Executive Administrative Aide, Grade N17 Near Rockville, MD
ABOUT THE DEPARTMENT OF TRANSPORTATION (MDDOT)
The mission of the Montgomery County Department of Transportation (MCDOT) is to move people and connect places with the best transportation choices and services. Supporting Montgomery County residents and visitors with transit options and infrastructure, we are a large organization with about 1,400 employees and a dedicated County budget of $230 million. MCDOT seeks a candidate for an Executive Administrative Aide position in the Director’s Office.
WHAT YOU’LL BE DOING:
This position will provide confidential advanced-level administrative support to the Director’s Senior Management team. The person in this position will serve as backup to the Senior Executive Administrative Aide, make effective recommendations and decisions about administrative matters, has excellent organizational skills, works independently, and processes invoices for the director’s office. The employee must have exceptional writing skills, such as drafting and editing correspondence for the signature of the Director and Senior Management. The employee must display initiative and be able to work in a fast-paced environment requiring multi-tasking skills and demonstrating a high level of flexibility covering a wide range of functions to meet time-sensitive deadlines. The employee will provide direct public service and assistance by receiving, investigating, and answering inquiries and complaints related to MCDOT’s programs and services.
Primary Duties include, but are not limited to:
- Provide executive-level administrative support, office management services, and confidential secretarial support to the Department’s senior leadership team.
- Manage the Director and Deputy Directors’ calendars, arrange meetings and distribute work assignments from the Chief of Management Services to appropriate staff.
- Provide backup to the Senior Executive Administrative Aide as support to the executive management staff and the duties.
- Establish clerical office procedures; prepare and direct the preparation of correspondence and other documents for the signature of office staff, Division managers, the Department Director, and the County Executive, using proper grammar, style format, etc.,
- Maintain confidential records.
- Prepare and process incoming invoices for the office.
- Maintain the setup of the maintenance schedules for the office Fleet vehicles.
- Maintain the office Telecommunications Service Request for office phones and cell phones.
- Manage the ordering and storage of office supplies.
- Prepare various monthly reports, carry out special assignments for Executive management, and perform related duties as requested.
- Effectively exchange routine and non-routine information (facts and ideas) with others in writing. This includes information exchange with a wide range of individuals, including executives and the general public, about diverse issues and the ability to encourage effective written communication by personal contacts.
- Answer the mainline phones and all other duties as assigned.
WHO WE ARE SEEKING :
- You are detail-oriented, organized, timely, and reliable
- You are self-sufficient and a problem-solver who can keep work functions flowing
- You convey information professionally and work well with people at all job levels, from field to management
- You are skilled in using a computer and automated office technology. This may include but is not limited to, knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint, Office 365), SharePoint, Adobe Creative Suite products (Acrobat, Photoshop, Illustrator), and online meeting platforms (Zoom, Microsoft Teams, Webex, Adobe Connect, etc.)
ADDITIONAL INFORMATION:
This position may qualify for situational telework with a mandatory three workdays onsite.
To ensure a positive workplace and comply with federal, state, and County laws, the incumbent must complete mandatory training within the first three to six months or within the specified timeframe.
For information about Montgomery County’s comprehensive benefit offerings, please visit the MCG Careers Total Rewards webpage and check out our competitive benefits .
Additional Employment InformationOHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum QualificationsExperience : Five (5) or more years of administrative experience.
Education : Completion of High School or High School Certificate of Completion Recognized in the State of Maryland.
Equivalency : An equivalent combination of education and experience may be substituted .Preferred Criteria
There are NO Preferred Criteria Assessments . All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified”, placed on the eligible list, and may be considered for an interview. Employees meeting minimum qualifications of the same grade or higher will be placed on the Eligible List as a “Transfer” candidate and may be considered for an interview.
Preference for interviews will be given to applicants with experience in the following:
- Experience providing executive-level administrative support.
- Experience preparing and proofreading correspondence (i.e., business English, grammar, spelling, punctuation, etc.).
- Experience maintaining calendars and preparing documents using Microsoft Office applications.
- Experience in overseeing/managing an office and establishing office procedures.
- Oral and written communications including receiving, investigating, and resolving complaints from internal and external sources.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Minimum Salary 48120 Maximum Salary 78103 Currency USDJob Summary
Full Time
$65k-84k (estimate)
06/11/2023
05/23/2024
montgomery.il.us
Rockville, MD
<25
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