This position is available only to employees of Montgomery County Government interested in applying for a temporary promotion through a competitive process.

Please note that the department has the discretion to either convert the promotion from a temporary to a permanent one without further competition OR to fill the position under a second competitive process.

Montgomery County Office of Human Resources (OHR) is committed to building a talented and skilled workforce; enhancing the employee experience; and assuring service excellence for County residents. OHR recruits and selects, administers benefits, manages performance, promotes, and delivers professional development, health, and wellness programming to 10,000 employees. OHR is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences, and cultures. OHR encourages BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA , individuals with disabilities and veterans to apply.

OHR is seeking an experienced administrative professional to serve as Assistant to the Director. The Assistant to the Director will be responsible for direct administrative and operational support to the OHR Director, and management and coordination of customer service and executive assistance to the Director’s Office Cluster.

The Assistant to the Director will:

• Handle highly sensitive and confidential tasks and collaborate with others to research and prepare responses to constituent complaints, grievances, and other matters.
• Coordinate the OHR Director’s scheduling, outreach, and communications needs, assuring seamless logistics for meetings and events within the department and involving the OHR Director.
• Address inquiries from the public, agencies of government and legislative bodies, researching and preparing materials in response to complaints, grievances.
• Plan, coordinate and prioritize meetings, and assist with agenda setting.
• Plan, coordinate and prioritize meetings, ensuring timely and efficient communication with all parties; prepare and distribute meeting agendas, documents, and other materials as needed.
• Maintain accurate and organized records, files, and documentation.
• Collaborate with OHR leaders and other administrative professionals to streamline processes and improve efficiency.
• Assist in the organization and execution of departmental events, programs and activities.
• Serve as the Department’s human resource liaison, process personnel transactions and support onboarding activities for new employees in OHR.
• Maintain and reconcile the Director’s Office P-card.
• Research and assist in problem-solving by gathering information and providing support.

To be a successful Executive Administrative Specialist, you must:

• Have demonstrable, successful experience with managing the operations of a busy department/office and supporting a senior official.
• Possess strong organizational and time-management skills.
• Have ability to prioritize tasks effectively and manage multiple, often competing, responsibilities concurrently.
• Exhibit excellent verbal and written communication skills.
• Demonstrate the ability to safeguard confidential information and to handle sensitive issues with discretion and professionalism.
• Have ability to communicate clearly and concisely with both internal and external stakeholders.
• Pay meticulous attention to detail in all tasks, ensuring accuracy and precision.
• Be resourceful in finding information and solving problems independently.
• Possess proficiency in relevant software, including Microsoft Office Suite.

Additional Information:

This position requires the ability to attend meetings or perform work at locations outside the office.

The Office of Human Resources offers a hybrid work environment that allows for some telework opportunity.

For information on benefits and our total rewards policy Check out our competitive benefits here!

The anticipated salary range for this position is $69,222 (minimum) – $89,906 (maximum)

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Experience: Three (3) years of professional administrative experience related to, business administration, executive administrative experience, business analysis or research and analysis.

Equivalency: An equivalent combination of experience and education may be substituted.

There are No Preferred Criteria Assessments

All applicants will be reviewed by OHR for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Eligible List, and may be considered for an interview.

When reviewing cover letters and resumes, preference will be given to applicants who effectively document their experience and expertise in the following key areas:

• Organizing and Planning
• Research and Data Collection
• Decision Making/Problem Solving
• Customer Service
• Executive Level Administrative Support