Executive Assistant

The Executive Administrator delivers advanced administrative support to senior leadership team members. This pivotal role provides executive-level assistance on special projects, conducting occasional research and analysis, and creating detailed reports that contribute insights and recommendations to the senior leadership team. Acting as the key liaison for executive-level correspondence, the Executive Administrator exercises significant independent judgment and discretion in planning, resolving issues, and executing deliverables.

What we do at Verde

Verde is a U.S. commercial facilities services company delivering cleaner, greener workplaces. We specialize in eco-friendly processes that support improved building air quality and a healthier planet. Our services including green cleaning, recycling, composting, LEED support, critical space cleaning, and a variety of other facilities services. We're proud to be a certified Minority Business Enterprise (MBE) with a diverse executive team to support our clients supplier diversity goals. Learn more at: www.verdeclean.com.

Responsibilities

Essential functions of the job are listed below. Other responsibilities may also be assigned. Please note that the essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.

Job Description

• Collaborate with senior leadership in the development of long and short-term plans, goals, and mission objectives. Collaborate with other administrative staff and Human Resources to streamline processes and enhance efficiency.

• Perform a wide variety of complex, responsible, and confidential administrative duties for senior leadership team. Prepare meeting agendas, assemble background materials, and compile information to support decision-making processes.

• Conduct surveys, collect information, and prepare comprehensive reports to assist in the preparation of quarterly and annual reports. Prepare a variety of internal and external correspondence and documents.

• Maintain calendars; plan, schedule and coordinate special events with senior leadership team and/or external organizations; schedule meetings and public appearances for senior leadership team; prepare minutes of meetings and transcribe as necessary; make travel arrangements and itineraries.

• Develops and maintains an organization system for files and/or tracking systems of tasks and projects assigned to senior leadership team, ensuring immediate retrieval of information and documents.

• Performs other related duties as assigned.

Skills & Personality Indicators:

• Positive attitude
• Willing to learn in a fast-paced environment
• Accountable with an ownership spirit
• Critical thinker
• Problem-Solver
• Multi-Tasker
• Integrity
• All-around awesome

MINIMUM QUALIFICATIONS

The following are the minimum qualifications that an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

EDUCATION AND EXPERIENCE

• High school diploma or GED required.

• Proven experience as an executive assistant, administrator, or similar role.

• Minimum three (3) years of experience in similar roles or industry preferred.

• Experience working with C-level executives preferred.

• Proficient with Microsoft Office Suite or related software.

Equal Opportunity Employer:

Our commitment to being an equal opportunity employer goes far beyond legal compliance. Verde is a certified minority business enterprise (MBE) that believes deeply in the value of diverse teams to increase engagement, fuel innovation, expand our reach, and improve our business operations. We never under any circumstance discriminate on the basis of gender, race, religion, sexual orientation, national origin, age, or any other protected classification.