Join Arizona’s largest, most prominent not-for-profit hospice, serving the valley since 1977.

Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility and the privilege of doing meaningful, rewarding work.

Benefits:

• Supportive work environment with a culture of caring for patients and one another.
• Competitive wages and excellent benefit program.
• Generous Paid Time Off.
• Flexible schedules for work/life balance

Position Profile

The Executive Assistant provides administrative support to the Executive Director/Senior Vice President and other senior leaders to include coordinating calendars, scheduling meetings, composing and typing correspondence, preparing reports, coordinating committee meetings, maintaining files, preparing meeting minutes.

Responsibilities

• Provides quality administrative support.
• Maintains current calendar for senior leaders and other staff using discretion in scheduling to maintain a reasonably smooth flowing calendar. Advises appropriate staff of schedule changes as needed.
• Receives telephone calls for senior leaders, answers routine and specific questions when possible.
• Serves as liaison between the leaders and staff and external customers to communicate messages, schedule meetings, and disseminate information while maintaining good public relation skills.
• Takes meeting minutes for specific meetings, using discretion and expertise to ensure pertinent information is included in final minutes. Arranges appropriate follow-up action.
• Schedules appointments and prepares arrangements for various meetings, including notifying attendees, reserving rooms, requesting refreshments and preparing and distributing agenda and/or supporting documentation.
• Maintains confidentiality of information.
• Assists with pharmacy processing for patients.
• Assists with up various contracts – including SNFs, etc.
• Assists with re-credentialing for all insurance plans.
• Schedules travel and seminar arrangements including transportation, accommodations; completes registration forms and prepares check requisitions for conferences, seminars/workshops.
• Produces general correspondence, memos, charts and other materials as requested. Prepares word processing documents, proofreads materials and distributes upon review and approval.
• Disperses information to appropriate staff including routing of mail, facsimiles and interoffice mail.
• Provides other administrative duties as needed.
• Maintains and enhances professional skills.
• Adheres to high standards of personal and professional conduct.

Minimum Qualifications

• Minimum 3-5 years of increasingly responsible administrative support experience.
• Ability to manage time well and perform assigned duties with attention detail, accuracy and follow-through.
• Proficient computer skills.

Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V