250 Executive Assistant Jobs in Phoenix, AZ
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Cuningham Group Architecture, Inc. is Hiring an Executive Assistant Near Phoenix, AZ
- Attend Leadership Team meetings, identify and manage/follow up tasks with team members.
- Lead tasks or projects on behalf of the CEO/CFO and Leadership Team as requested.
- Coordinate internal and external meetings, largely for both the Leadership Team and the Board of Directors.
- Develop agendas, research information, and prepare materials for Leadership Team Members, including proofing and editing.
- In collaboration with Board Chair and CEO/CFO, prepare agendas as well as online resources for Board meetings.
- Manage calendars and expense reports for CEO/CFO and other Leadership Team members as requested.
- Oversee travel arrangements for the CEO/CFO, Leadership Team, Board Members and other large group in-person meetings.
- Act as point-of-contact for travel agency to determine and review firm travel policies.
- Develop and maintain intranet travel page, including training materials.
- Review travel reporting and invoicing. Provide travel data on a quarterly basis to appropriate leaders to determine firm's carbon footprint.
- Act as point-of-contact for real estate tenant representative/brokerage firm.
- Administrate office leases, subleases, and renewals in collaboration with the firm leadership, legal, Senior Facilities Coordinator, and local office representatives.
- Identify and develop firm facilities processes and policies.
- Attend and participate in monthly administrative team meetings, including providing support to other firm administrative team members.
- Assists on special projects, tasks, and/or assignments.
- Some tasks will require in-office attendance, must be willing to be in office as needed.
- May include office support tasks.
- Bachelor's degree or applicable experience.
- Minimum 3 years' executive administrative support experience preferred. 5 years administrative experience required.
- Proven experience in effectively managing multiple tasks in a fast-paced environment.
- Previous experience supporting management and large teams.
- Effective communication skills, both written and verbal.
- Experience working with collaborative teams.
- Ability to anticipate needs and act proactively in support of leadership team members.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Zoom, Adobe Acrobat and/or Bluebeam, and other database and scheduling software.
- Bachelor's degree or applicable experience.
- Minimum 8 years' administrative support experience, with previous experience supporting executive and/or firm leadership.
- Proven experience in effectively managing multiple tasks in a fast-paced environment.
- Ability to exercise sound judgment, as this position requires discretion in handling confidential or sensitive materials and information.
- Effective communication skills, both written and verbal.
- Advanced spelling, grammar and English composition with excellent proofreading skills.
- Ability to work independently with minimal guidance, but also able to collaborate well with others and teams.
- Excellent time management and multi-tasking skills.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Zoom, Adobe Acrobat and/or Bluebeam, and other database and scheduling software.
- Prior experience working in the A/E/C industry.
- Certified Design Firm Administrator (CDFA) certification.
- Experience using Deltek Vantagepoint.
- Experience working with AIA contracts.
Cuningham Group is a federal contractor or subcontractor subject to certain governmental recordkeeping and reporting requirements for the administration of civil right laws and regulations. Employment decisions are made on the basis of job-related criteria without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status, or any other classification protected by applicable law.
Job Summary
Full Time
Business Services
$78k-99k (estimate)
05/03/2024
05/11/2024
www.cuningham.com
Minneapolis, Minnesota
200 - 500
Denis Nagle
$50M - $200M
Business Services
Related Companies
About Cuningham Group Architecture, Inc.
Founded in 1968, Cuningham Group has earned an outstanding reputation for delivering excellence in architecture, interior design, urban design, and landscape architecture for a diverse mix of client and project types. Awarded the American Institute of Architects Minnesota Firm Award, the firm is consistently recognized as a design leader and has grown to nearly 400 employees in offices in Minneapolis, Los Angeles, Las Vegas, Biloxi, Denver, San Diego, Phoenix, Seoul, Beijing and Doha.
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