Office Manager

Job Summary

We are a client-focused CPA firm that needs a reliable, well-organized Office Manager/Admin Assistant to manage day-to-day operations with a focus on efficiency and project management. The position is responsible for strategizing and coordinating firm operations that support our professional staff and client base.

We are looking for an energetic professional who doesn’t mind wearing multiple hats and is excited about streamlining administrative procedures. This position oversees the firm’s administrative functions, human resources and IT. The Office Manager is a valued member of the firm’s management and marketing teams and interfaces with the partner group on a daily basis.

Responsibilities & Duties

Maintain positive office atmosphere through leadership and communication.

Interact and problem solve with partners, staff, clients, vendors and prospects.

Administration – Maintain (develop if necessary) organizational procedures and systems for firm administration, including maintaining records, document and project management activities (physical and electronic), office equipment, supplies and oversee the billing process.

Human Resources – Coordinate with our corporate Human Resources manager to maintain personnel files and employment records.

IT – Act as the liaison between our outsourced IT provider and our internal team to ensure our firm’s technology needs are met, our systems are secure, and our professionals can work as efficiently as possible. Ensure annual IT updates are completed timely.

Marketing – Interface with our outsourced marketing firms to coordinate execution of key marketing initiatives.

Qualifications & Skills

Comfort with a fast-paced environment

Strong organizational skills, ability to juggle multiple tasks and priorities

Excellent written and verbal communication skills

Advanced computer skills, comfortable with new technology

Proficiency in Microsoft Office suite (Excel proficiency is a plus), QuickBooks experience is a plus

Experience with Reuters products, Practice CS is a plus

Notary Public is preferred (Fim will support the cost involved)

Compensation & Benefits

We offer competitive compensation and benefits including, but not limited to:

Medical, dental, vision and long and short-term disability insurance

401K Plan (includes Employer Match)

Earned Time Off (ETO)

Continuing professional education

Semi Annual Bonus

An Equal Opportunity Employer

Employees (and applicants) are treated without regard to race, creed, color, national origin, sex, sexual orientation, marital status, age, religion, or the presence of any sensory, mental or physical handicap.

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Phoenix, AZ 85014: Relocate before starting work (Required)

Work Location: In person