As a member of the Herb Alpert School of Music staff management team reporting to the Associate Dean of Finance and Administration, incumbent provides direct assistance in building and theater operations. Manages all building operations for the Schoenberg Music Building and the Ostin Music Center, which house the UCLA Herb Alpert School of Music, its three departments and two IDP(Ethnomusicology, Global Jazz, Music, Musicology, and Music Industry), the Herbie Hancock Institute of Jazz Performance, and the UCLA Music Library. Coordinates major renovation and facilities projects, representing the School with relevant campus units. Oversees routine maintenance, repairs and minor renovations. Researches and analyzes program, equipment and infrastructure requirements and develops project planning guides for major capital improvements. Manages space utilization and planning; maintains current space inventory. Serves as emergency coordinator for the School, ensuring emergency preparedness. Serves as primary resource on agency agreements; assists in negotiating terms and conditions; reviews performance and rental agreements for adherence to University policies and procedures; coordinates annual insurance review. Manages extensive musical instrument and equipment inventory and all rental activities. Participates in the Program Review Group and represents the School on the Campus Facilities Coordinator Committee, attending regular and ad hoc meetings as required. Coordinates the School's commencement activities. Provides leadership for School's special projects and programs; researches and provides analyses for initiatives and projects.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
Demonstrated experience in a university academic unit with proven ability to analyze, interpret and apply management principles, practices and techniques to complex administrative and organizational issues, problems, practices and procedures; ability to formulate logical and objective conclusions and recognize alternatives and their implications.
Required
Experience in strategic planning, program development and project management.
Required
Strong interpersonal skills to effectively and professionally interact with diverse university and external populations using tact and diplomacy, resourcefulness, good judgment, understanding, and persuasion.
Required
Excellent planning, analytical and problem-solving skills.
Required
Excellent and effective oral and written communication skills, including ability to write concise, logical analytical reports and correspondence and give small group presentations.
Required
Strong organizational, negotiation and decision-making skills with expertise in clarifying, mediating and resolving complex situations.
Required
Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships.
Required
Ability to recruit, hire, train, motivate, evaluate and supervise staff.
Required
Demonstrated ability to create and manage budgets; coordinate multiple projects; adapt program objectives to changes in resources; and establish priorities as affected by budget issues.
Required
Demonstrated knowledge of applicable UC policies and procedures governing purchasing, equipment inventory, administrative computing, facilities activities, contract/agreement compliance.
Preferred
Demonstrated knowledge of UCLA online systems.
Preferred
Experience managing Excel spreadsheets and Word documents; intermediate to advanced skills in Excel and Word.
Required
Demonstrated understanding of ethical issues in a university setting and ability to instill and maintain appropriate standards of behavior and feedback.
Required
Demonstrated ability to establish appropriate controls and operate effectively within a control environment.
Required
Five years experience in program planning and/or arts management and operations.
Preferred
Degree in arts or related field.
Preferred
Ability to represent the School and the Dean's Office to University and non-University public effectively and with enthusiasm.
Required
Skill in coordinating complex tasks and information flows with University staff, faculty, administrators and students.
Required
Ability to work independently and follow through with minimal direction. Ability to accept equivocal circumstances and take action where answers to problems are not readily apparent.
Required
Ability to handle confidential matters and materials with judgment and discretion.
Required
Skill reading and interpreting documents such as policies, procedures, government regulations, contracts, agreements.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-20-2024
External Posting Date: