Feel Seen at Thrive!

Company Information: Learn more about Thrive here!

Salary: $60,000 - $67,500 per year, Salaried/Non-Exempt

Schedule: Full-time; Monday - Friday

Location: Must be able to commute to Greater Seattle, WA area, as needed. Hybrid work schedule with manager approval.

Our purpose is to create a community where people feel seen, because we believe when people feel seen, they thrive. By cultivating award-winning workplaces, we foster an environment of connection, compassion, and fun that our associates extend to everyday life at their communities. Happy, inspired associates lead to happy, supported residents!

We are dedicated to our boutique, at-scale approach to property management and building communities that flourish, which stems from hiring strong associates to grow with Team Thrive! Voted one of Washington's best workplaces 7 years in a row, Thrive builds on its culture by offering the following benefits:

• Unlimited Vacation
• Flex schedules with manager approval
• Paid Birthday Leave, Personal Day, and Day of Service
• Generous employer-matched 401k plan (Pre-Tax and Roth options available)
• Benefits effective the 1st of the month following your start date:
  • 100% covered employee medical, dental, and vision insurance options for non-tobacco associates (80% covered for tobacco users)
  • Optional HMO dental plan including adult and child orthodontics
  • $20,000 life insurance policy covered by Thrive with the option to buy up
  • Long-Term Disability Insurance covered by Thrive
• 24 hour Employee Assistance Program that is free and confidential
• Discounted Pet Insurance rates additional voluntary benefit options such as Short-Term Disability Insurance, Commuter Benefits, and Dependent Care FSA
• $300 annual professional development reimbursement
• Training opportunities and career progression/growth plans
• Company parties and events

Job Summary:

The HR Coordinator is responsible for providing excellent internal and external customer service by serving as the first and main point of contact for HR related questions. This role is expected to be comfortable with navigating Thrive's HRIS and payroll system, is responsible for following and referencing our internal processes and policies, and helps to answer and resolve employee and manager questions in a timely manner. The ideal candidate will be highly detail oriented, have prior experience working with an HRIS/Payroll System, is familiar with employment and payroll laws, and has the ability to maintain organization to meet deadlines and deliverables.

We currently have an amazing team of four! While this specific role will serve as Thrive's Payroll/HRIS expert, the position may also be crossed trained in other HR areas such as onboarding and offboarding, Employee Housing and HR compliance, benefits administration, and more!

Job Duties & Responsibilities:

• Payroll Administration
  
  • Assist with Payroll Processing tasks including pre-payroll preparation, garnishment administration, expense reimbursement posting, and other recurring payroll responsibilities.
  • Assist with entering bonuses and raises to timecards, as needed.
  • Process payroll corrections including check voids, check rebuilds, and off-cycle payroll batches, if needed.
  • Oversee Pay Card setup for associates without Direct Deposit.
  • Train and support time-sheet approvers and managers on payroll processing tasks to minimize errors.
  • Maintain compliance with all Federal, State, and Local payroll laws, including final paycheck distribution and deadlines.
  • Respond to employment & income verification requests.

• HRIS Administration
  • Review and approve employee transactions within the HRIS such as pay rate changes, transfers and promotions, etc.
  • Troubleshoot employee and manager questions or challenges, and provide hands on support via email, Microsoft Teams, phone calls, etc.
  • Manage employee directory/organizational chart within the HRIS to ensure accuracy.
  • Schedule and send company notices and messages, as needed (ex: updates, deadlines, announcements, etc.)
  • Maintain Personnel Records and other HR documentation in compliance with Federal, State, and Local laws.
  • Assist with other HR related administrative responsibilities, as requested.

• HR Customer Service, Employee Experience, and HR Administration
  • Serve as one of the main contacts for HR questions or concerns, while directing higher-level concerns to HR Generalist, HR Manager, or HR Director.
  • Assist with managing HR and Payroll email inboxes to ensure responsiveness and maintain organization.
  • May assist with teaching sections of manager or employee trainings in areas related to payroll and HRIS navigation.
  • Stay current on key Federal, State, and Local laws and regulations.
  • Manage HR related mail sorting, sending, and organization.
  • Assist HR team, as needed, in all aspects of HR.

Desired Skills & Experience:

• Bachelor’s Degree or Associate’s Degree in human resources, business, or another related field, or transferrable skills and experience necessary to perform the essential functions of the position
• Property management industry knowledge and/or experience
• Familiar with ExponentHR or demonstrated proficiency in other HRIS and payroll software systems
• Proficient in Smartsheet and Microsoft Office Suite
• Comfortable with learning new technology and navigating technical challenges
• Understanding of key federal, state, and local laws and regulations such as FMLA, Washington PFML, OR OFLA, Oregon Paid Leave, ADA, HIPPA/PHI, FLSA, etc.

Desired Competencies:

• Excellent administrative skills including time management, prioritization of tasks, and the ability to meet deadlines
• Exceptional interpersonal and communication skills, both written and verbally
• Strong attention to detail and organizational skills
• Demonstrated relationship-building skills with individuals from various backgrounds
• Ability to work independently and stay on task while working effectively as part of a broader team.
• Ability to use critical thinking and problem solving to discern priorities

Work Environment & Physical Requirements:

• Candidates living in the Greater Seattle Area or Portland/Vancouver areas preferred
• Ability to travel locally in the Greater Seattle, WA area for events or meetings (30-40%)
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds, on occasion
• Hybrid work environment with manager approval. Must demonstrate ability to work effectively both in an office setting and in a work from home setting.

Equal Employment Opportunity:

Diversity is celebrated at Thrive as we believe it makes us a better company. Our hope is that each associate feels welcomed, respected, and appreciated for their unique contributions. From our hiring practices, performance reviews, raise decisions, and opportunities for promotions, Thrive follows consistent and fair practices to ensure all Thrive employees and potential employees have an equal opportunity for employment and advancement based on merit, and are not discriminated against because of race, color, religion, national origin, age, sex, veteran status, pregnancy, childbirth, pregnancy-related conditions, disability, gender, gender identity, sexual orientation, or on any other legally protected basis. Our Human Resources department works with teams to make reasonable accommodations for those that require assistance in being able to participate in the interview process or meet the requirements of their position.

Background Check Notice:

Thrive Communities conducts background checks after a conditional offer of employment is accepted, in compliance with applicable Federal, State, and Local laws. Candidates will be asked to authorize these screenings and results will be reviewed by a designated HR representative. If you have questions, please contact hr@thrivecommunities.com.

Thrive Communities reserves the right to modify this policy at any time without notice.