The Administrative Assistant is expected to lead the administrative workings of the office environment as well as assist in sales support, travel planning, shipping, and customer support. The Administrative Assistant must present a positive, professional, and friendly face to our customers, vendors, and employees as well as become a trusted member of the Corporate team

Qualifications

Associate or Bachelors degree is preferred but not required. Two or more years of experience in a similar administrative role preferred but not required. Must have strong skills with MS Office Products, be highly computer literate, and have a good phone presence. Must have strong communication and team working skills as well as the ability to take initiative and operate on their own in a fast paced, independent, and flexible way. Attention to detail and proofreading work is a must.

Responsibilities

Administrative:

Handling incoming calls and greeting visitors

Manage calendars/meetings, and travel arrangements

Manage domestic and international shipping and logistics

Provide administrative support to other office staff, as needed

Conference management

Manage vacation request and per diem tracking

IT/Phones management (POC for Marc Burns)

Managing filing system for accounting, customer records, etc.

Updating paperwork, maintaining documents, and word processing

Coordinating events, as needed

Manage office needs and keep common areas organized

Bank deposits and mail pickup regularly

Track and coordinate company vehicle maintenance

Manage employee expense reports and expense reconciliation

All administrative tasks as needed

Sales Support:

CRM Management

Provide the sales team assistance with getting appointments scheduled

Oher sales support as needed

Perform other support duties, as assigned

by Jobble