Simpson-Gillespie United Methodist Church

Administrative Assistant Job Description

Job Title: Administrative Assistant
Reports To: Pastor
Directly Relates With: Staff Parish Relations Chair, Director of Music, and Leadership Team
FLSA Status: Non-exempt
Benefits: None
Employment Type: Part-time (20 hours per week)

Summary:The Administrative Assistant at Simpson-Gillespie United Methodist Church (SGUMC) is a key part-time position under the pastor's direct supervision and the Staff Parish Relations Committee's guidance. This role encompasses clerical tasks, office organization, and computer operations, emphasizing confidentiality and continuous improvement. The ideal candidate will possess strong office and interpersonal skills, contributing to a supportive and caring environment reflective of the church's mission.

Relationship and Accountability:The Administrative Assistant is directly accountable to the Pastor for all job responsibilities at SGUMC, with performance, salary, and benefits reviewed annually by the Pastor and the Staff Parish Relations Committee.

Job Responsibilities and Duties:

• Communication Duties:
• Produce and distribute the monthly church newsletter, both digitally and in print, coordinating the bulk mailing process with volunteers.
• Prepare worship bulletin and support materials for other events as required.
• Assist with church website updates.
• Communicate with staff and laypersons about member illnesses or crises.
• Generate and disseminate electronic newsletters with information on upcoming events and prayer requests.
• Manage phone tree messages and email communications as needed.
• Collaborate on the creation of brochures, special booklets, and other communication materials.

Membership and Attendance Record Keeping Duties:

• Work with the Membership Secretary to keep membership records updated in Power Church software and the roll book, including membership transfers.
• Maintain up-to-date contact information and pertinent data.

Calendaring and Scheduling Duties:

• Oversee the church and pastor's calendars, ensuring accurate scheduling of all events.

Office Duties:

• Manage phone calls, take messages, and oversee communications for church staff.
• Prepare copies and mailings as requested.
• Coordinate volunteer coverage for the office during absences, including training.
• Process and distribute mail.
• Assist the Pastor with administrative tasks, such as Charge Conference and year-end reports.
• Maintain office equipment and supplies.
• Engage in training for office technology to support staff and volunteers.
• Keep the Office Procedure Book and filing systems up-to-date and organized.
• Maintain a clean and orderly office environment.

Qualifications:

• Education/Experience: High school diploma or equivalent required; some college preferred. At least two years of relevant experience or training.
• Language Skills: Ability to read and interpret documents, write reports and correspondence, and speak effectively to various groups.
• Technical Skills: Proficient in Windows, Mac, Microsoft Office (Word, Excel, Outlook), and capable of using and learning web applications and data management platforms.
• Other Skills: High level of confidentiality, organizational skills, teamwork, ability to work under pressure, and a positive demeanor in public interactions. Commitment to the mission of SGUMC.

Work Environment:The work environment is typically quiet to moderate. SGUMC is dedicated to making reasonable accommodations for individuals with disabilities to perform the essential functions of the job.

Job Type: Part-time

Pay: From $18,044.00 per year

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• No nights
• No weekends

Experience:

• Administrative: 2 years (Required)

Ability to Relocate:

• Charlotte, NC 28216: Relocate before starting work (Required)

Work Location: In person