At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!

What You Can Expect At BBH:

If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself-without leaving the firm. We encourage a culture of inclusion that values each employee's unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.

Join us as an Administrative Assistant

Brown Brothers Harriman is currently recruiting for an Administrative Assistant to join our Private Wealth Management team. In this role you will support 3-4 Managing Directors with all administrative duties.

Some of your key responsibilities include:

• Coordinating business travel, including booking flight/care/hotel arrangements, processing expense reports in expense reporting system, and making updates to arrangements as needed
• Maintaining individual and group calendars, including scheduling meetings and conference calls in Outlook and Zoom
• Assisting with meetings in the office, including but not limited to managing invitations / confirmations, room reservations, logging / receiving guests, room preparation, ordering and arranging food / beverage, travel support for guests, confirming A/V needs, meeting materials preparation, etc.
• Supporting executives as liaison to corporate systems and functions including IT, compliance, etc.
• Working with Administrative Assistant team in projects, to back each other up, etc.
• Supporting a handful of group corporate events with planning, research, reservations, coordination, etc.
• Supporting other administrative tasks, as needed, including occasional FedEx, document preparations, data entry, answering phone calls/taking messages, etc.

Qualifications:

• At least 2-5 years of experience in Administrative Assistant / Executive Assistant roles
• Proficiency required in business appropriate systems, including but not limited to MS Office (Outlook, Word, Excel), travel systems (Concur), internet, Opentable/Resy, etc.
• Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and show strong follow-up skills
• Ability to interact and work closely with team members in a busy environment under pressure
• Excellent communication and interrelationship skills
• Must take initiative, be open to learning and taking on new tasks
• Professional demeanor and appearance in all settings - i.e., in person, phone, zoom, etc.
• Maintain compliance with corporate privacy and confidentiality standards
• Finance experience a plus, but not mandatory

What We Offer:

• A collaborative environment that enables you to step outside your role to add value wherever you can
• Direct access to clients, information and experts across all business areas
• Opportunities to grow your expertise, take on new challenges, and reinvent yourself-without leaving the firm
• A culture of inclusion that values each employee's unique perspective
• High-quality benefits program emphasizing good health, financial security, and peace of mind
• Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
• Volunteer opportunities to give back to your community and help transform the lives of others