About Us

We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Great Medical/Dental plans for the employee and their family
• PEBB Wellness Plan – SmartHealth
• Paid Sick Leave
• Paid Vacation
• Retirement Plans
• Tuition Waiver for additional education
• Employee Assistance Programs (EAP) in times of need
• Promotional Opportunities
• Orca Card / transportation benefits
• Union Membership

To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

Seattle Colleges staff and faculty enjoy a competitive benefits package, professional development opportunities, and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Position open until filled/First Review of materials will begin: Monday, April 15, 2024

Salary range for this position is: $42,540/yr. - $56,664/yr. (depending on experience)

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Under the general direction of the Vice President of Student Services, this position provides administrative/secretarial support to the counselors. As the front-line person, this position provides students, staff, program participants and the general public with accurate information regarding the activities related to the program and the interpretation and application of department policies.

This position supervises work-study students.

This position is governed by a collective bargaining agreement with representation by WFSE.

Application Procedures:

• Attach current resume
• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

Notice to Applicants:

Please note that Seattle Colleges is working under hybrid remote and on-site operations, and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you will be working on:

• Schedules the counselors’ appointments;
• Refers students to appropriate counselors;
• Screens and responds to inquiries, questions, and correspondence on departmental matters via telephone, in person, and emails;
• Prepares and maintains student records;
• Independently assist students, staff, & the public by providing program information, activities, policies & procedures; recommends appropriate courses of action.
• Assist counselors by preparing and advertising department’s workshops, activities;
• Actively engages in the tenure process (attends meetings, prepares and maintains tenure books/documents);
• Coordinates the counseling center’s offerings of Human Development Courses (HDCs); communicates with other divisions’ offerings of HDCs.
• Prepares travel, purchasing, payroll, and other documents; arranges for transportation and accommodations;
• Updates student data in ctcLink;
• Prepares meeting’s agenda; notifies attendees; attends meetings, and prepares minutes;
• Drafts and types letters, memos, narrative and statistical reports; assembles and summarizes information and data for use by the director and the counselors;
• Reviews and researches operating procedures and develops recommendations;
• Keeps the counselors informed of significant and important items requiring their review or action; obtains information from staff members, relays assignments, calls attention to deadlines, and obtains progress reports;
• Updates and maintains departmental literature and submits website updates to web team;
• Coordinates the counselors’ work with internal departments and external agencies;
• Reads and distributes incoming mail; retains important correspondence for own or the director's attention and routes others to appropriate employees;
• Proofreads outgoing mail, literature, and correspondence for form, content, and agreement with policies;
• Sets up and maintains files of correspondence and records;
• Performs other duties as required.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• AA degree or equivalent AND two years of experience in a related field OR equivalent education/experience.
• Exercises independent judgment in interpreting and applying rules and regulations.
• Familiarity with the tenure process and experience with ctcLink (or any database management equivalent in related field) a bonus.
• Familiarity with, or willingness to learn HIPAA and FERPA privacy/confidentiality compliance. Competency in MS office skills including Word, PowerPoint, Publisher, and Excel.

Physical Requirements:

The position

• Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
• Encounters frequent interruptions throughout the workday.
• Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”.

Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.