Req #: 228622 Department: GLOBAL HEALTH Appointing Department Web Address: https://globalhealth.washington.edu/ Job Location: Seattle Campus Posting Date: 11/15/2023 Closing Info: Closes On 11/30/2023 Salary: $21.00 - $28.06 per hour Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Global Healthwas established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability, and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.
ThisTemporary,Part-TimeProgram Coordinatorposition is located at theHans Rosling Centerat the UW main campus. The program coordinator will perform day-to-day tasks necessary for organizing, planning, and implementing successful training programs and research studies. This position will play a key role in the coordination and synergy of program activities, including regular communication with trainees, investigators, and staff in Seattle, Kenya and Nepal.
This is an exciting opportunity to be part of a dynamic team and to interact with leaders in the field of global health research and practice, both within the University and the global health community more broadly. This individual will assist with the daily operation of several training and research grants under the direct supervision of the Program Manager. This person will also provide research support to Dr. Carey Farquhar, Interim Chair the Department of Global Health, Professor of Global Health, Medicine, and Epidemiology, and Director of IARTP. This position requires excellent organizational skills, effective prioritization and time management, a high degree of professionalism and sensitivity to diverse cultures, a commitment to share information with unit stakeholders, and strong skills in written and verbal communication.
POSITION RESPONSIBILITIES:
Program Coordination and Communication: 75%
• Coordinate day-to-day operations of the IARTP and other Fogarty programs, including managing urgent trainee requests, scheduling, purchasing, facilities, and communication.
• In partnership with Program Manager, track trainees progress in programs, including maintaining records of trainees’ responsible conduct of research training, academic plans, and individual development documents.
• Liaise with School of Public Health Departments and other university offices to ensure that trainees are meeting all academic and enrollment requirements.
• Develop and update program recruitment materials including flyers, brochures, and other handouts.
• Coordinate the recruitment of trainees and manage IARTP application materials.
• Provide support to IARTP trainees throughout the application process to the UW Graduate School, including editing application materials.
• Draft correspondence to internal and external partners.
• Assist with the development of materials for academic courses, workshops, and special meetings.
• Prepare ethical review board applications and track timelines for study renewal and reporting.
• Edit and maintain business documents: CVs, NIH bio sketches, and Other Support documents.
• Arrange international calls/meetings, ensuring that meeting attendees have agendas and documents needed for the meeting, and circulate post-meeting notes.
• Maintain program electronic files.
• Assist in creating SOPs for both central UW office and country program operations.
• Assist with development of documents for grant applications, as needed.
• Attend weekly administrative meetings, weekly check-in meetings with direct supervisor, monthly Fogarty research seminars, and others as necessary.
Procurement and Travel: 25%
• Arrange travel details program faculty, trainees, and staff at domestic and international sites, including requesting visas, arranging meetings, booking travel, securing visas and insurance, and facilitating ground transportation.
• Liaise with the relevant UW offices to help ensure trainees have required documentation to enter/exit the country while maintaining student status.
• Coordinate international travel and meeting logistics for workshops and seminars in, including the development of meeting materials, room logistics, and travel arrangements for participants.
• Work closely with Program Manager and UW Offices to trouble-shoot problems and issue clear guidance for resolution.
• Perform other tasks as assigned.
POSITION REQUIREMENTS/DEGREE EXPERIENCE:
• High School Graduation or equivalent AND Two Years of experience in the program specialty OR equivalent education/experience
DESIRED QUALIFICATIONS:
• Experience working with academic programs and researchers.
• Experience in global health programs, training or research projects, and broad understanding of global health sector.
• Ability to manage, prioritize and problem-solve complex collaborative projects.
• Excellent written and oral communication skills.
• Knowledge of UW systems (WorkDay SDB, and PurchasePath).
CONDITIONS OF EMPLOYMENT:
This position isPart-Timeat .50 FTE. General business hours are 8am-5pm, Mon-Fri and based at the Hans Rosling Center, Seattle. The team is operating in a hybrid model working in person and remotely. Ability to participate in some early morning telephone conference calls in order to accommodate time zone differences between country project sites is required.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.