Req #: 221740 Department: DEPARTMENT OF ORIENTATION & TRANSITION PROGRAMS Job Location: Bothell Campus Posting Date: 05/10/2023 Closing Info: Closes On 05/24/2023 Salary: $3,500 - $4,677 per month Other Compensation: Union Position: Yes Limited Recruitment: Other
Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Orientation & Transition Programs has an outstanding opportunity for aTemporaryOrientation & Transition Program Coordinator
Under general supervision from the Associate Director of Orientation & Transition Programs, the Orientation and Transition’s Program Coordinator provides and facilitates a variety of administrative and operational support services to all the programs in Orientation and Transition Programs Office. This position serves as a contact and resource for students and university staff and faculty in understanding and accessing the unit’s services, activities, and events and utilizes independent judgment to implement department Programs and University policies and procedures.
DUTIES AND RESPONSIBILITIES
Coordinate and manage the administrative support for Orientation and Peer Coaching programs.

Maintain database, files, student correspondence ensuring guidelines with FERPA and the WAC. Manage orientation registration system and databases.

Manage Peer Coaching assignments and data in Peer coaching database and EAB Navigate .

Prepare and present reports and updates for programming staff. This includes program check-in materials.

Order supplies and coordinate bids and purchasing contracts with vendors.

Work with Student Database to assist students with course registration and adding & removing registration holds for new students.

Be primary point of contact for campus partners and academic departments for getting reports on Orientation attendance and troubleshooting student conflicts.

Manage housing and food needs for all students attending programs and the primary contact for conference housing, food services, and off-campus food vendors.
Assist with budget reconciliation and record keeping

Assist with reconciliation and financial reporting.

Create forecasting reports on spending and revenue for each admissions and program cycle, assuring that enrollment trends are matching expectations and budgeted expenses.

Maintain all budget files for quick and easy access.

Coordinate and process billing and collecting of program fees from students and parents.
Manage and create communication and marketing efforts for office, this includes website management, email correspondence, and design and coordination of all other publications and social media

Create and publish UW Bothell Student Planner that is given to all incoming students and families and sold in UW Bookstore.

Create all email correspondence with program participants.

Primary website designer for OTP, including our required on-line Orientation Program for all students.
Program Assessment and reporting

Work with program staff to design assessment plan for all OTP programs.

Analyze data and create reports for program staff.
Other duties as assigned
MINIMUM REQUIREMENTS

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
ADDITIONAL REQUIREMENTS

Strong email and interpersonal skills; ability to communicate effectively with diverse audiences.

Proficient in Microsoft Office suite, and a willingness to work with new software, technologies, and systems.

Commitment to valuing diversity and contributing to an inclusive work and learning environment.

Excellent organizational skills, time management skills and attention to detail. Comfortable in fast paced environment and multi-tasking.

Strong communication and writing skills.

Strategic thinking, sound judgment and discretion with access to sensitive information.

Previous experience working with students in an administrative setting and/or familiarity with academic advising.

Experience with marketing and design work.

Demonstrated ability to perform professionally and with discretion under the pressure of multiple deadlines and demands.
DESIRED QUALIFICATIONS

Bachelor degree

Direct and demonstrable experience in the planning and the logistical coordination of programs and events.

Advanced skills and experience with Microsoft Office and web design.

Experience working with MySQL and MyPHP.

Experience working with EAB Navigate

Experience working with Mongoose Texting platform.

Experience with video editing.

Experience with University of Washington Student Database and UW Enterprise Data Warehouse.

Database management experience.

Experience with doing survey design and program assessment.
CONDITIONS OF EMPLOYMENT

Ability to work some evening and weekend hours, as necessary, on short or limited notice

Some travel may be expected.