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The Houston office of an AmLaw 100 law firm seeks an Administrative Assistant that has experience supporting Corporate Attorneys to provide an elevated level of administrative support and assistance to a busy team of corporate legal professionals. This position requires a proactive team player with a “can do” attitude.
The ideal candidate will have experience in a legal environment and stellar administrative support skills. General administrative duties will include preparing, revising, and finalizing various documents such as correspondence, legal papers, execution materials, and presentations. The Assistant will also be responsible for conducting conflict checks, initiating new client or matter engagements, configuring billing specifications for clients, inputting attorney time into the system, aiding in billing and client invoicing, managing expense reports, and ensuring attorney compliance with Continuing Legal Education (CLE) requirements. Experience with document editing, formatting, engaging regulatory agencies and assisting with transactional services is preferred.
This role will play a vital role in maintaining both electronic and physical files, utilizing document management systems and technology to enhance organization and efficiency. Moreover, the Assistant will help with managing attorney calendars, arranging travel plans and accommodations, coordinating meetings and conference calls, and liaising with numerous internal and external stakeholders. Special projects and additional tasks may also be assigned as needed.
A college degree is preferred, while a high school diploma or equivalent is mandatory. Candidates with experience in estate planning and administration, as well as processing corporate and LLC filings with Secretaries of States, obtaining EINs, and handling other tax filings, are highly desirable. Proficiency in Microsoft Word, Excel, PowerPoint, and DocuSign is necessary, along with excellent proofreading skills. Effective written and verbal communication skills, especially when interacting with employees, clients, attorneys, and external parties, are essential.
The role also demands strong organizational and document management abilities, along with the capacity to thrive in a fast-paced environment by efficiently organizing and prioritizing multiple time-sensitive tasks on a daily basis. Experience in maintaining confidential information with sound judgment is crucial. Reliability, teamwork, professionalism, multitasking skills, and attention to detail are all key attributes for success in this position.
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.
Other
Business Services
$52k-66k (estimate)
05/11/2024
05/08/2025
nelsonmullin.com
Columbia, SC
<25
Business Services
The job skills required for Corporate Administrative Assistant include Administrative Support, Attention to Detail, Verbal Communication, PowerPoint, Billing, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be a Corporate Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Corporate Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Corporate Administrative Assistant positions, which can be used as a reference in future career path planning. As a Corporate Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Corporate Administrative Assistant. You can explore the career advancement for a Corporate Administrative Assistant below and select your interested title to get hiring information.