Our client is a leading financial services firm dedicated to providing top-notch financial solutions to clients. With a commitment to excellence and innovation, they strive to deliver unparalleled service in an ever-evolving market. As a key player in the industry, they value integrity, professionalism, and teamwork.

This firm is seeking an experienced Executive Assistant to provide high-level administrative support to their Executive. The ideal candidate will have a minimum of 5 years of experience in executive assistance, preferably within the financial services sector or professional services industry. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle confidential information with professionalism and integrity.

Key Responsibilities:

• Manage the Executive's schedule, including scheduling meetings, appointments, and conference calls, prioritizing commitments, and resolving scheduling conflicts.
• Coordinate travel arrangements for the Executive, including booking flights, hotels, transportation, and preparing detailed itineraries.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications, and drafting responses on behalf of the Executive, as needed.
• Prepare agendas, materials, and presentations for meetings attended by the Executive, take meeting minutes, and follow up on action items.
• Provide general administrative support to the Executive, including managing expense reports, processing invoices, and maintaining organized electronic and physical filing systems.
• Assist the Executive with various ad-hoc projects, research tasks, and presentations, demonstrating flexibility and the ability to multitask in a fast-paced environment.
• Build and maintain positive working relationships with colleagues, clients, and external partners, representing the Executive and the company with professionalism and courtesy.

Qualifications:

• Bachelor's degree preferred.
• Minimum of 5 years of experience as an executive assistant, preferably in a financial services firm or professional services environment
• Proven ability to handle confidential information with discretion and professionalism
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills, with meticulous attention to detail
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Ability to work independently with minimal supervision and as part of a collaborative team
• Professional demeanor, with a positive attitude and strong work ethic

This posting was posted by a recruiting agency. This role is directhire and full-time. A comprehensive job description will be provided upon initial interview with client.