Cozen O’Connor has an excellent opportunity for a Legal Practice Assistant with strong Subrogation and Insurance field and/or litigation support experience in our Boston office. The ideal candidate is an enthusiastic self-starter who can multitask under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the Firm. The position requires excellent communication, organizational and computer skills for assisting attorneys in various practice groups.

Job Duties and Responsibilities:

• Maintain attorney’s agenda - follow-up as needed and confirm multiple meetings throughout the workday
• Manage attorney phone calls, including receiving/screening calls and setting up conference calls
• Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
• Participate in weekly meetings and manage the agenda and minutes
• Proofread all work for both content and context
• Make extensive travel arrangements
• In conjunction with Finance, maintain billing rates
• Prepare and submit conflict checks and NBIs
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
• Use the Firm's docketing program. Enter all required scheduling and dates in the program
• Coordinate CLE training classes
• Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
• Monitor emails for both self and attorney being supported
• Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
• Maintain client contact lists for marketing events

Additional Responsibilities:

• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Submitting vendor invoices and expense reports through Chrome River
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Other administrative projects as assigned

Qualifications and Requirements:

• Must have at least 2 years’ legal and/or executive secretarial experience
• Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
• Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
• Typing skills of 60 w.p.m.
• Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required
• Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
• Experience with efiling in both state and federal courts. Preferred efiling experience in the state of Massachusetts and New York jurisdiction.
• Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
• Required to be in office at least 4 days per week
• High School Diploma or its equivalent required
• Massachusetts Notary preferred

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.