Executive Assistant to C-Suite Executive – Global Investment Firm

One of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent, with sound judgment and demonstrated excellence in prior endeavors.

Salary is commensurate with experience: $150-175k base (flex) range discretionary, generous bonus structure great benefits

This role is based onsite in Midtown NYC Monday – Friday. Typical office hours are 8am-5/5:30pm and requires a 24/7 mentality

Responsibilities include :

• Manage scheduling internal and external appointments, confirming meetings, and organizing logistics
• Coordinate global and domestic travel, including private jets, helicopters, personal driver, cars visas/passports, hotels and other reservations
• Handle all logistics for internal and external meetings
• Completion of detailed corporate expenses
• Screen/route incoming calls, mail and correspondence
• Flexibility after regular business hours for time-sensitive tasks
• Manage day to day tasks, including booking reservations, appointments, onsite meals, etc.

Qualifications:

• 10 years of C-Suite executive assistant experience
• Bachelor's degree required
• Extremely positive and professional attitude
• Ability to work well in a dynamic team environment – experience working on a team of assistants is a plus
• Highly organized with meticulous attention to detail
• Ability to anticipate critical needs, prioritize competing tasks and manage to deadlines
• Perform duties with the highest level of confidentiality and integrity
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and senior management
• Creative thinker who can solve complex problems
• Advanced knowledge of Microsoft office

Please send in your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.