Our client, a Real Estate Investment Firm in Midtown is looking to hire a star Executive Assistant to support an Executive and team. The successful candidate must be well spoken, skilled, have the ability to think and operate strategically and be highly proactive. The position requires a minimum of 2-4 years of admin assistant experience. The candidate must be a strong communicator, proactive and hardworking. Ideally this person will be out of finance at another fund. This role is 4x days a week in-office and 1x (Friday) remote. With the idea that the role is hybrid, this candidate must be available any day if there is a meeting onsite that they need to be present for.
RESPONSIBILITIES

• Provide administrative support to Executive and team of firm 
• Maintain heavy, complex and frequently changing calendar
• Coordinate all aspects of business related meetings and conference calls
• Handle all confidential business matters and work independently on special assignments
• Answer and screen incoming phone calls, place calls as directed, dial into conference calls/zooms
• Organize and coordinate full travel arrangements for business travel (both domestic and international, private and commercial) – including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities, COVID-19 testing and requisite paperwork
• Oversee special projects for Co-principal
• Cover front desk/and back up other EA as needed (on vacations, etc.)
• Anticipate needs and plan accordingly for them

• Min 2-3 years of support experience
• Strong sense of judgement
• Very proactive and thorough approach
• Detail-oriented, organized, and quick-witted
• Ability and willingness to take initiative with limited direction / feedback
• Exhibits utmost professionalism and discretion
• Ability to interact with variety of people
• Exceedingly flexible and able to prioritize in fast-paced/high-pressure environment
• Demonstrated proactive approaches to problem-solving with strong decision-making capacity
• Bachelor’s degree preferred

SALARY
$90-100K Discretionary Bonus Great Benefits
HOURS
9am-6:00pm flexibility for minimal OT as needed