Job Title: Administrative Assistant

Department: Administration

Reports to: Click here to enter text.

FLSA Status: Non-Exempt

Revised: February 2019

JOB SUMMARY

The Administrative Assistant assists leadership within the community by performing clerical duties. This position works closely with, and may provide support to the Executive Director, department heads or other staff members in the daily operations by performing clerical and related duties.

KEY RESULT AREAS/ESSENTIAL FUNCTIONS OF THE JOB

• Coordinate administrative office functions.
• Prepare correspondence, memos and reports.
• Improve administrative functions and coordinate calendars with appointments and meetings.
• Make lodging and transportation reservations as needed for leadership within the community.
• Interact with people in person, on the phone or through the mail.
• Organizing the agendas and setting up meetings.
• Record meeting minutes and maintain attendance record for Management Team meetings, Board meetings and other meetings as assigned.
• Promotes the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company.
• Performs other duties, tasks and/or projects as assigned.

QUALIFICATIONS REQUIRED

• High School Diploma or equivalent

QUALIFICATIONS PREFERRED

• Associate’s Degree in business-related field
• Experience in an administrative-level support position

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent communication skills coupled with the ability to direct others and work as a team to make administration work efficiently.
• Computer skills using Microsoft Office as well as a variety of office-based software applications.
• Ability to maintain confidential nature of all items of which he/she has knowledge.
• Ability to read, write and communicate in English.
• Ability to handle multiple tasks with frequent interruptions.
• Ability to work under pressure to meet deadlines.
• Ability to work independently, anticipate and implement office needs and prioritize workload.
• Ability to communicate appropriately with key stakeholders.

LEVEL OF SUPERVISION

None.

PHYSICAL DEMANDS OF THE JOB

See attached Description of Physical Demands for this position.

I have read the above Job Description and have had my questions answered. I understand that the physical requirements listed in my job description are part of the essential functions of the position which I have been offered. If I am unable to perform any of these requirements, now or at any time during my employment, I will contact Human Resources to request a reasonable accommodation.

Associate’s Signature:

Date:

Description of

Physical Demands

Job Title: Administrative Assistant

Department: Administration

CHECK THE APPROPRIATE BOX FOR EACH OF THE FOLLOWING ITEMS TO BEST DESCRIBE THE EXTENT OF THE SPECIFIC ACTIVITY PERFORMED BY THE STAFF MEMBERS IN THIS POSITION

PHYSICAL DEMANDS

On-the-job time is spent in the following activities. Show the amount of time by checking the appropriate boxes below.

- Amount of Time -

None

Up to 1/3

1/3 to 1/2

2/3 or more

Stand:

x

Walk:

x

Sit:

x

Talk or hear:

x

Use hands to finger, handle or feel:

x

Push/Pull:

x

Stoop, kneel, crouch or crawl:

x

Reach with hands and arms:

x

Taste or smell:

x

This job requires that weight be lifted or force be exerted. Show how much and how often by checking the appropriate boxes below.

- Amount of Time -

None

Up to 1/3

1/3 to 1/2

2/3

or more

Up to 10 pounds:

x

Up to 25 pounds:

x

Up to 50 pounds:

x

Up to 100 pounds:

x

More than 100 pounds:

x

This job has special vision requirements. Check all that apply.

☒ Close Vision (clear vision at 20 inches or less)

☒ Distance Vision (clear vision at 20 feet or more)

☐ Color Vision (ability to identify and distinguish colors)

☒ Peripheral Vision (ability to observe an area that can be seen up and down or left and right while eyes are fixed on a given point)

☒ Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)

☒ Ability to Adjust Focus (ability to adjust eye to bring an object into sharp focus)

☐ No Special Vision Requirements

Specific demands not listed:

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

WORK ENVIRONMENT

This job requires exposure to the following environmental conditions. Show the amount of time by checking the appropriate boxes below.

- Amount of Time -

None

Up to 1/3

1/3 to 1/2

2/3 or more

Wet, humid conditions (non-weather):

x

Work near moving mechanical parts:

x

Fumes or airborne particles:

x

Toxic or caustic chemicals:

x

Outdoor weather conditions:

x

Extreme cold (non-weather):

x

Extreme heat (non-weather):

x

Risk of electric shock:

x

Work with explosives:

x

Risk of radiation:

x

Vibration:

x

The typical noise level for the work environment is:

Check all that apply:

☐ Very Quiet ☐ Loud Noise

☐ Quiet ☐ Very Loud Noise

☒ Moderate Noise

Hearing:

☒ Ability to hear alarms on equipment

☒ Ability to hear client call

☒ Ability to hear instructions from physician/department staff

REPETITIVE MOTION ACTIONS

- Number of Hours -

Repetitive use of foot control

0

1-2

3-4

5-6

7

A. Right only

B. Left only

C. Both

x

Repetitive use of hands

A. Right only

B. Left only

C. Both

x

Grasping; simple/light

A. Right only

B. Left only

C. Both

x

Grasping; firm/heavy

A. Right only

B. Left only

C. Both

x

Fine Dexterity

A. Right only

B. Left only

C. Both

x

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• La Crosse, WI 54601: Relocate before starting work (Required)

Work Location: In person