Yokohama Off-Highway Tires America,Inc is Hiring an Administrative Assistant Near Charlotte, NC
Job Description
Job Description
Office location: Charlotte, NC
Responsibilities:
Support Leaders:
Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.
Collaborate with Executive Administrator on supporting the leaders and office.
Coordinate Schedules:
Collaborate with other offices to coordinate schedules and plans, ensuring seamless meetings and communication.
File Management and Data Entry:
Review and maintain written and electronic files.
Conduct data entry tasks to ensure accuracy and organization.
Administrative Functions:
Assist in the coordination of various administrative functions, including budget management, personnel matters, meetings, and general clerical duties.
Meeting and Conference Coordination:
Schedule and coordinate meetings and conferences to facilitate effective communication within the organization.
Operations Coordination:
Coordinate various operational aspects, such as purchasing, equipment management, property inventory, and handling disposal procedures.
Office Supplies Management:
Maintain a complete stock of all office supplies and ensure the accuracy of inventory records.
Vendor Communication:
Under the direction of the Executive Administrator, connect with building vendors to facilitate necessary fixes and improvements, and contractors as needed.
Sales Team Training:
Assist in organizing and scheduling training sessions for sales teams across company.
Coordinate the Friday Seminar for application expertise.
Collateral/Material Preparation:
Support the creation of selling collateral and material preparation.
Coordinate with Product Management to translate data into selling information for publication and delivery to the sales team
Morale-Boosting Events:
Help in organizing events and activities for office and foster a positive work environment.
Account Letters:
Work with Account Representatives to publish quarterly account letters for select customers.
Qualifications:
Minimum 3 years proven experience as an administrative assistant supporting an office and or in a similar role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in Microsoft Office Suite.
Ability to adapt to changing priorities and deadlines.