Description

• Lead statewide strategic planning to increase educational attainment.
• Administer programs that help people access and pay for college.
• Advocate for the economic, social, and civic benefits of higher education.
• Learn more about the work of the Washington Student Achievement Council and our equity statement at www.wsac.wa.gov.

• We offer flexible/alternative work schedules, wellness activities, and teleworking opportunities.
• Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work.
• Employees have access to tuition assistance and tuition waiver programs,
• If you have experience advocating for communities of color or others who are experiencing educational inequities—including those directly impacted by the criminal justice system; people who identify as queer, trans, lesbian, gay, or bisexual; veterans; and people with disabilities—you are strongly encouraged to apply, even if you don’t meet all the desired/preferred qualifications listed.

Duties

What we're looking for
As an Administrative Assistant for the Washington Student Achievement Council (WSAC), you will provide high-level administrative support, helping the agency to run smoothly. This position reports to the Director of Operations & Administration, while supporting the Strategy & Partnerships team and the Career Connect Washington/Washington Jobs Initiatives team, eight colleagues in total. Success in this position requires: a team player who has a strong interest in the work of the Council and understands their role in helping to promote the initiatives of the Agency, a person who understands how their words and actions affect others and is willing to grow and foster both internal and external working relationships. Someone who is highly organized, comfortable with ambiguity, and who can adapt to change quickly and efficiently will succeed in this position. Additionally, we are looking for someone who is highly skilled with Microsoft Outlook, Zoom (or similar online platform), internet searches for research and has a propensity for multi-person executive-level scheduling. If this sounds like you, and you are a person with a can-do attitude and willingness to help, we encourage you to apply!
Some of the duties performed include:

• Support multiple executive-level staff, including scheduling and coordinating appointments and meetings, calendar coordination, and the unique administrative needs of the executive(s) you support.
• Provide administrative and logistical support to colleagues, such as scheduling and supporting group meetings, assisting with the development of presentations and event materials, coordinating technology needs for in-person and hybrid meetings, and assisting with a variety of administrative processes related to meeting planning.
• Serve as an active Support Staff team member working to coordinate events and meeting planning, including contract negotiations and execution for venue space, catering needs, and on-site technical support. This includes serving as the point of contact for vendors during large events. These events and meetings will include travel coordination for WSAC staff, processing of travel requests, booking of airfare, hotel, transportation, and registrations for events.
• After staff travel, you will prepare travel reimbursements, adhering to internal rules and regulations and State Administrative & Accounting Manual (SAAM) guidelines.
• Provide primary technical support for online or hybrid meetings, including large webinar events hosted on Zoom (or a similar platform) with an average of 500 attendees.
• Serve as an active member of the front desk team. This includes answering & directing incoming phone calls, assisting with the opening of agency mail, assisting vendors, and being available for on-site staffing needs at WSAC headquarters.
• A commitment to continuously build positive working relationships with agency partners, stakeholders, & staff.
• A commitment to continuously learn and apply records retention and archiving protocols supporting agency records management across departments.
• A commitment to learn and apply protocols regarding the Public Records Act in support of RCW 42.56.

Qualifications

Required Qualifications:

• Three or more years of experience where your primary role was in a support-focused role, such as supporting executive-level staff and their unique needs and/or work supporting office operations. Office operations is a broad term but can include tasks such as event planning/coordination, travel coordination, processing of travel reimbursements, vendor relations, assisting with facility needs, and expense tracking/reconciliation, to name a few.
• Associates degree
  • Five years of experience and a high school diploma or equivalent can substitute for the education requirement.
• Experience with travel planning and execution.
• Experience utilizing Zoom and Microsoft Teams (or equivalent online presentation platform)
• Willingness to continuously learn and apply records retention and archiving protocols in support of agency records management across departments.
• Willingness to learn and apply protocols regarding the Public Records Act in support of RCW 42.56.
• Commitment to continuously building positive working relationships with agency partners, stakeholders, & staff.
• Commitment to advancing diversity, equity, and inclusion through the agency.

• Direct experience supporting executive-level managers within state service.
• Direct experience with multi-person executive-level scheduling.
• Experience with travel planning and execution within state service.
• Experience and understanding of Washington State travel rules and regulations, including the most recent updates to SAAM Chapter 10.
• Experience providing technical support or virtual hosting using the following virtual presentation platforms: Zoom Meeting, Zoom Webinar, and/or Zoom Classroom.
• Experience supporting facility management personnel.
• Minimum five years experience with the following Microsoft applications:
  • Outlook / Word / PowerPoint / Excel
• Bachelor's degree

Supplemental Information

Application Procedures
To be considered for this position, you must possess the required qualification listed above. Find this job posting and complete your profile at www.careers.wa.gov. which must include the following:

• 
  Letter of Application: Please attach a letter of application (cover letter) explaining how you meet the required education and experience described in this announcement and why this position interests you. Applications with generic cover letters will be considered nonresponsive and may result in your application being removed from further consideration.
• Resume: An attached detailed resume including all educational and professional experience.
• Three (3) or more professional references are to be included in your profile under the references section, which includes at least one supervisor.