JOB
Administrative Assistant 3 (AA3/DLS)71043933 This position supports legal teams that provide guidance and expertise in the areas of risk management, privacy, public records, and ethics. This administrative assistant manages the calendars of three supervisors, tracks incoming requests and associated work, drafts and edits letters, and organizes files and work among the team. The ideal candidate will bring experience with government and legislative processes along with organizational skills and intuition to anticipate their team’s needs. All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes. About the division: The Division of Legal Services is within the Central Services Administration and provides support to all agency divisions at all employee levels to mitigate risks, comply with changing laws, and assist the agency in accomplishing its goals. The Enterprise Risk Manager reports directly to the agency’s Chief Legal Officer and is responsible for directly managing the agency’s enterprise risk management office, which includes: the public records disclosure program, agency internal controls, litigation discovery coordination, Americans with Disabilities Act compliance, the records retention program, the privacy program, the ethics program, and the enterprise risk management program. About the position: The Administrative Assistant 3 reports directly to the Enterprise Risk Manager (ERM) and is responsible for performing higher-level legal, technical, and administrative work as assigned and delegated by the ERM. The AA3 serves as the principal administrative assistant to the ERM. This position also provides direct legal and administrative support to the entire enterprise risk management office – independently ensuring the smooth and efficient running of the office’s day-to-day operations with little or no intervention from the supervisor. This position assists the ERM in areas such as ensuring compliance with agency policies and procedures, budget development and/or management, preparing reports, recruitment of staff, performance development plans (PDP), coordination of litigation related activities, and records management. This position serves as the division’s lead division legislative coordinator and supports and backs-up the Administrative Assistant 5 to the Chief Legal Officer. This position is eligible to telework but is frequently required to report on-site to meet business need. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.
EXAMPLE OF DUTIES
Some of what you will do: Management of the daily operations of Enterprise Risk Management Office. Coordinates with other departmental staff members on administrative practices and procedures. Monitors the operating budget of the office.Acts as liaison between the ERMO and partner agencies or other entities.Creates, implements, and coordinates office procedures.Drafts meeting agendas and correspondence on behalf of the Risk Manager or ERMO leadership team in accordance with HCA’s Style Guide.Compiles, prepares, and distributes monthly, quarterly, annual, and other reports.Assists ERMO leadership in maintaining, organizing, and creating files.Principal Assistant to the Enterprise Risk Manager.Performs legal, technical, and administrative work for the Enterprise Risk Manager.Represents the Enterprise Risk Manager and serves as the primary point of contact.Prepares and proofs inter-office communications, legal correspondence, legal business letters and memoranda.Serves as the Division of Legal Services’ Lead Division Legislative Coordinator.Communicates bill analysis timelines for bills assigned by the Division. Enters the bill analyst into LobbyGov (agency’s Bill Analysis & Tracking System) and assigns reviewers. Maintains a SharePoint team site with current resources and links.Assist and back-up the Administrative Assistant to the Assistant Director (Chief Legal Officer).
SUPPLEMENTAL INFORMATION
About HCA: Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible. There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents. What we have to offer: Meaningful work with friendly co-workers who care about those we serve Voices of HCA A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & ValuesA healthy work/life balance, including alternative/flexible schedules and mobile work options.A great total compensation and benefit package WA State Government BenefitsA safe, pleasant workplace in a convenient location with restaurants, and shopping nearby. Tuition reimbursementAnd free parking! Notes: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment. HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at 360-725-0945 or jake.nelko@hca.wa.gov. The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply. E-Verify® is a registered trademark of the U.S. Department of Homeland Security. Subscribe to our weekly newsletter to receive a list of new job postings at HCA.