Description

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have a tuition assistance policy and support employees seeking tuition waiver through participating higher education organizations.
• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ , and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

• Support team’s office needs such as procurement, hiring processes, contracts, and preparing travel arrangements.
• Assist team members with facilitated meetings, including calendar scheduling, agenda sharing, monitoring chat in online meetings, notetaking, and ensuring follow up items are documented.
• Monitor email inboxes and route to appropriate analyst for follow up.
• Assist team members with file and records retention management.

Process Support

• Update and maintain Microsoft platforms, including SharePoint.
• Support team with monitoring and tracking budgets.

Organizational Support

• Manage calendaring with internal and external entities, to include scheduling follow up, completing availability polls upon request.
• Serve as administrative support to workgroups facilitated by the Director.

Required Qualifications:

• High School Diploma or GED equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience OR
• Associates degree AND two (2) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience OR

• Bachelor’s degree AND one (1) year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience

• Proficient in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and Adobe
• Proficient in Microsoft SharePoint and PowerAutomate
• Ability to draft, edit, and accurately format a variety of documents including correspondence, publications, bulletins/memorandums, contracts, and reports in alignment with ADA compliance
• Strong writing skills and command of English grammar, editing rules and practices for punctuation, composition, formatting, and proofreading
• Knowledge of OSPI policies and procedures regarding travel, meetings, contracts, and purchasing
• Experience using website development and maintenance platforms
• Ability to multi-task, project manage and meet short deadlines, prioritize work, work independently, and contribute productively as a team member
• Willingness to learn new technology tools in support of essential responsibilities
• Self-directed, willing to take initiative; demonstrate good judgment, and ability to work successfully with a wide variety of people
• Exceptional customer service skills, sometimes under stressful conditions

• A letter of interest specifically addressing the qualifications listed in this announcement;
• A current résumé, and;
• A list of three or more professional references.