Description

Duties

What to Expect
Some of the various responsibilities within this role:

• Acts as a time keeper; tracks employee leave, generates timesheets, and assists with timekeeping questions.
• Prepares and processes invoices for payment and signatures.
• Distributes financial reports to programs.
• Creates and processes purchase orders, and tracks and reconciles division purchases.
• Purchases office supplies and performs inventory checks.
• Manages and updates admin access within the Office Depot system.
• Provides office and clerical support; printing, copying, scanning, and organizing data.
• Generates employee ID badges.
• Leads daily mail operations; receives, sorts, opens; endorses, date stamps, and delivers mail.
• Follows proper procedures when receiving incoming checks.
• Monitors Business Reply Mail account and replenishes monies when necessary through Financial Services.
• Serves as the mailroom point of contact for Divisions for ordering mailing supplies and tracking mail.
• Schedules, assigns, and reviews daily work of one lower-level position.
• Assess training needs for staff in collaboration with Agency Operations Executive Assistant.
• Keeps staff appraised of changes or updated that may affect the Administrative Services Division.
• Monitors and evaluates compentence and performance of staff.
• Audits and processes travel vouchers using TEMS system.
• Assists in making travel arrangements for staff to include booking flights and car reservations.
• Completes and tracks documentation for travel for limit lodging requests, out of the country travel authorizations, air travel requests, or meals with meeting requests.
• Inventories and prepares surplus items.
• Coordinates surplus pick-up with the Department of Enterprise Services (DES) and internal staff.
• Creates online records in DES surplus portal.

Qualifications

Who should apply?
Professionals with:
High School graduation or GED
AND
Three (3) years of progressively responsible experience in office/clerical, administrative work which must include at least one (1) year of supervisory experience.

• Skills in conducting research on a specific work assignment.
• Mailroom and cash handling experience.

Supplemental Information

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.

• A resume detailing experience and education
• A cover letter describing how you meet the specific qualifications for this position
• Three professional references

Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.