About us

Seifert Law Offices is a boutique immigration law firm based in beautiful Olympia, Washington.

We assist people from every country as they navigate the often complex US immigration and visa system. We focus on family, citizenship, and consular processing at US Embassies and Consulates abroad. We also specialize in visa for artists and entertainers who need to come to the U.S. for performance or educational projects.

Are you a great intake and administrative assistant looking to join a growing immigration law firm and make a difference? Do you love helping people get answers and triaging urgent needs? We have a position that is part front office, part mail clerk, part legal or admin assistant.

We are committed to finding the right fit for our firm. Please review this posting and if it resonates with you, keep reading. If not, scroll on! We are looking for someone who values teamwork. We support learning and innovation and trying new things.

Responsibilities: the Intake and Administrative Assistant will

- Greet and welcome law office visitors in a professional and friendly manner
- Answer and direct phone calls to the appropriate person or department
- Provide general administrative and client support, including photocopying, mailing, and filing
- Schedule appointments for existing and new clients, and maintain calendars for multiple staff members
- Perform data entry and update various programs and databases as needed
- Assist with organizing and coordinating meetings and events

- Assist with the creating editing, testing and fine tuning of law office police and procedure documentation

- Reporting - assist the team with meeting agenda, and track resolution and follow up of outstanding items. Provide reports on actions taken and feedback or suggestions received from team members or clients.
- Handle sensitive information in a confidential manner

Skills:

- Strong administrative skills with the ability to prioritize tasks and meet deadlines
- Excellent organizational skills with attention to detail
- Proficient in proofreading documents for accuracy
- Data entry experience with a high level of accuracy
- Adaptability and multitasking skills
- Ability to digitize and organize client and company documents accurately
- IT skills, Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), as well as CLIO, and Docketwise, or related immigration software
- Experience in customer or client support - at least 2 years

*Bilingual with English and Spanish language fluency is preferred*

This is a great opportunity for someone who is highly organized, detail-oriented, and has excellent communication skills. If you are looking to join a great team in a fast-paced environment, please apply to hiring@seifertlaw.com with "I am your next great Intake and Admin Assistant" in the subject line, and include the following: 1) your updated resume, 2) a list of 4 references including both employers and other people who have personally worked with you and 3) a list of your social media handles.

See company website for more complete information. www.seifertlaw.com

No calls.

Job Type: Part-time

Pay: $19.59 - $20.55 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person