Description

Duties

• Provide direct, confidential, executive-level administrative support to the Director of ERD. Perform high level administrative duties using independent judgment, staff assignments and tracking. Is a member of the ERD leadership team and participates in business and ERD leadership meetings.
• Maintain the ERD Asst. Director’s calendar, schedule, and daily activities; schedule meetings, book meeting space, create and coordinate meeting documentation, invite and confirm attendees.
• Anticipate needs well in advance to ensure Asst. Division Director is prepared each day.
• Monitor ERD Asst. Director’s email; respond on the Asst. Division Director’s behalf, as appropriate.
• Draft correspondence on behalf of the Asst. Division Director.
• Attend meetings on behalf of the Asst. Division Director, as requested.
• Serve on the ERD Leadership team.
• Provide interpretation or explanation of the Asst. Division Director’s policies or viewpoints.
• Manage the day-to-day operations of the ERD Division.
• Manage purchasing and travel arrangements for division staff.
• Coordinate and assist in decision-making regarding sensitive personnel issues, risk management, facilities/space issues, supplies and hiring.
• Schedule and coordinate division leadership and all-staff meetings and huddles.
• Maintain an appropriate level of confidence and confidentiality in all internal and external communications.
• Schedule meetings, book space, take meeting minutes or notes, and confirm attendees, as requested and appropriate.
• Attending assigned agency and other stakeholder meetings to provide information about current activities.

Qualifications

• Demonstrated expertise in Microsoft Office suite applications including Outlook, Word, PowerPoint, etc.
• Successful experience setting up, hosting, and facilitating the technology for remote and hybrid meetings in applications such as Zoom and Teams.

• Establish and maintain effective professional working relationships with a diverse range of customers, co-workers, and stakeholders.
• Communicate clearly and effectively with a diverse audience, both verbally and in writing.
• Accurately present information to both large and small groups.
• Obtain cooperation from other departments, government agencies, and stakeholders.
• Provide excellent customer service to diverse groups of people with varying needs.
• Establish collaborative workplace relationships, encourage teamwork, and establish trust and credibility with others.
• Readily adapt to new situations and be open to change.
• Actively listen and understand what is being communicated.
• Work independently with little supervision and demonstrate initiative.
• Analyze and interpret information in order to provide options and solutions.
• Independently prioritize workload, multi-task, and meet necessary and/or reasonable timelines.

• An associate degree in business administration, public administration or closely allied field AND
• Five (5) years of administrative or supervisory experience.

• Experience using SharePoint, Drupal, and/or other web development software to maintain internal or external website content.
• Experience with electronic filing systems, CRMs, and HR information systems such as Laserfiche, Application eXtender (AX), HRMS (an SAP product), ServiceNow, etc.
• Experience with preparing, handling, reviewing, and producing documents for records requests and/or requests for information.

• State government organization and administrative procedures.
• Federal and local government functions. o Office methods and procedures.
• Research methods and data collection.
• State and agency functional and personnel policies.

Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position.
• Current resume

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Supplemental Information

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• Tuition reimbursement
• And free parking!

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022