Description

• Meaningful work- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.
• Work-life integration- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.
• Growth- We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.
• Teamwork- We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.
• Respect and Community- We listen, communicate, and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition, and worth.
• Happiness- We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.

• A great total compensation and benefits package
• Paid Vacation, Leave, and Holidays
• Work from anywhere in Washington State. Occasional travel to the DES headquarters in Olympia to attend events or meetings may be required.
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network
• Supported growth and development opportunities
• Opportunities to serve your community through meaningful work

Duties

Some of What You Will Enjoy Doing:

• Prepare and mail documents to agencies, customers, and vendors.
• Note-taking, action item tracking, meeting scheduling, and workshop logistics for DES Finance staff and 40 Small Agencies.
• Coordinate travel arrangements for finance staff and division managers.
• Schedule financial review meetings with workgroups, small agencies, and finance staff.
• Assist staff with understanding and interpreting documents for proper handling.
• Perform complex word processing tasks and maintain records using spreadsheet and database software.
• Coordinate interviews, new employee paperwork, and logistics for division meetings and events.
• Manage procurement of supplies and equipment, ensuring compliance with purchasing rules.
• Review billings, financial records for accuracy and compliance; explain necessary actions for compliance.
• Serve as the liaison between the Agency Records Officer (ARO)/DES Records Manager and business groups for records management activities, maintaining an up-to-date records inventory and submitting annual records inventories.
• Coordinate and prepare records for audits, fiscal year-end, and monthly disposition, ensuring compliance with retention policies and notifying the ARO of any records needing to be held for legal reasons.
• Provide administrative support for training and meetings, including acting as LinkedIn Learning administrator, division training coordinator, and attending SAFS workgroup and DES Team Results meetings for cross-divisional coordination.
• Other duties as assigned.

Qualifications

Required Qualifications

• High School Graduate or GED.
• Three (3) years of progressively responsible experience in office, secretarial, or general administrative work.
• NOTE: Formal education may substitute the required experience, year-for-year.
• Experience with Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook at the intermediate level.
• Basic working knowledge of accounting terminology and concepts.
• Experience with file management (electronic and paper).
• Efficient and effective communication skills.
• Self-motivated individual with a positive work ethic.
• Excellent time management skills and ability to independently and collaboratively organize and prioritize tasks to meet internal and external deadlines.
• Ability to provide high standard of professionalism and customer service to internal and external customers.
• Ability to communicate effectively and professionally in writing and through speaking to a variety of audiences.
• Ability to perform under pressure and handle a high-volume workload while maintaining a positive attitude.
• Work effectively both independently and as a team member.
• Ability to plan and coordinate administrative support for meetings, trainings, and workshops, including pre-planning, implementation, and post-event evaluation.
• Ability to interact positively with the public.
• Ability to create, draft, proofread, and edit documents accurately and under time constraints.
• Commitment to maintaining confidentiality of information.
• Knowledge of State government organization and administrative procedures.
• Knowledge of office methods and procedures.

Supplemental Information

How to Apply:
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
Please provide the following documents to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview).

• Background Check Notice: Prior to any new appointment into DES, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.