JOB
Provides a broad range of responsible administrative services to the Associate Director providing expert level work on varied and complex tasks involving priority setting, organization and implementation of administrative matters. Work is performed independently with the expectation of exercising good judgment and decision making. Washington Courts Employment OpportunityAdministrative Office of the Courts Administrative AssistantCourt Services Division Our Mission: Advance the efficient and effective operation of the Washington Judicial System. The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace. POSITION DETAILSJob #: 2024-42Status: Regular, Full-Time* Location: Olympia, WashingtonSalary: Range 50: $52,920 - $69,396 per year (DOQ). Opens: May 09, 2024Closes: May 22, 2024. AOC reserves the right to close the recruitment at any time. WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment. Position requires work in-office. There are few, if any, possibilities for telework.
EXAMPLE OF DUTIES
Some of the duties you will perform are: Writes and prepares correspondence, reports, letters, spreadsheets, slide presentations using office suite software, proofreads, edits, revises, and reformats publications to improve clarity, increase quality and comply with agency standards.Coordinates the administrative activities and operation of the Office or Section.Plans and coordinates conferences and meetings for Supervisor. Maintains calendars, schedules meetings. Coordinates and distributes information to staff.Responsible for conference and meeting coordination to include: arrangement of conference or meeting facility, accommodations, meals, speakers, attendees and guests. Arranges for and monitors billing, conference fee collection, and other financial transactions related to conference or meeting planning. Prepares conference and meeting agenda, notifies conferees, attends meetings, and prepares meeting minutes as directed. May critique or evaluate conference or meeting as directed.Conducts studies and prepares reports. Responsible for keeping the Supervisor informed of significant items requiring review or action. Disseminates information including notification of assignments, due date reminders, and requests for progress reports.Responsible for confidentiality of materials, files and information.Receives and confers with visitors and the public.May act as the designated administrative support for section/division recruitments. Taskings may include: securing timeslots for interview panels, initiating and coordinating video interviews, communicating with candidates, drafting first-day on-boarding agendas, submitting network access requests, completing training requests, ordering equipment, and coordinating other recruitment activities with hiring managers/supervisors and HR.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Workweek may fluctuate depending on workload or agency need.Overnight travel may be required based on business need.This position is overtime eligible. The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire. SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.