Facilities Administrative Assistant:
Looking to bring your administrative skills to a facilities team within higher education? Well, we have the job for you! Our client, a highly acclaimed university in the Cambridge, MA area, is looking to bring on a Facilities Administrative Assistant to join their team. This position is not a facilities worker based position, yet more of the administrative back office type position
This position is3-months temporary with potential for it to convert permanently.
The right candidate for this opening must be reliable and understand that MUST be able to be at the office by 7:00am. They do not want someone who is going to be late constantly. If you live too far from Cambridge, then this position may not make sense for you. Must be ok working in a facilities/ trade’s environment. Will be working around a lot of facilities workers. May be some inappropriate language around the office, so please don’t be alarmed about this. The office is located in the basement, so this person must ok working in a quieter/ slightly more isolated office environment. Should be ok working independently. Will be people there to help assist when needed. No windows in office. Will be work on Work Orders- creating work orders through SAP, so should be tech savvy

• Pay: $24/hr.
• Days/Hours:Monday- Friday, 7:00am-3:00pm

Please Note:

• This position will require this person to work 5 - days on-site

Please note: If they select this person as the permanent person, the hours will be 6:30am-3:00pm

• No covid vaccinations require, but recommended
• This position requires a successful passing of a background check

Job Details:

• Review preventive maintenance and as necessary, create sub-work orders to address work required to be completed based on Supervisor direction
• Ensure the work order system (SAP) is updated timely and accurately
• Maintain accurate equipment records in SAP and work with Asset Coordination Team to request field audits to identify various equipment for recordkeeping
• Place purchase orders with vendors as required
• Maintain accurate regulatory records
• Assist in maintaining Lock Out Tag Out (LOTO) documentation and auditing
• Responds to inquiries requiring an in-depth understanding of departments policies and procedures. Inquiries may be complex and require additional research. Takes ownership of inquiries by providing explanations and instructions. Ensures inquiries are addressed and resolved.
• Composes and edits correspondence and other documents. Makes editorial changes in materials including limited rewriting, tables, and graphics; and independently checks for accuracy of content by referencing a variety of sources and researches and gathers information for content. Independently replies to correspondence when appropriate.

Our Commitment to Diversity, Equity & Inclusion
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
#HGL

Benefits:
401K, Donation-Matching Program, Employee Events, Employee Referral Program, Flexible Schedules, Flexible Spending Accounts, Free Food and Coffee, Game Rooms, Gym Memberships, Life Insurance, Maternity/Paternity Paid Leave, Medical, Dental and Vision, Mobile Phone Discount, Paid Holidays, Paid sick days, Performance bonus, Prescription Drug Coverage, Professional Development, Retirement / Pension Plans, Vacation/paid time off, Work From Home

About the Company:
The Hollister Group, Inc.

The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.

Company Size:
50 to 99 employees

Industry:
Staffing/Employment Agencies

Founded:
1988

Website:
https://hollistergroup.com