You are eager to learn and quick on your feet.

You have an agile mindset

You have experience supporting a senior executive.

You are actively forward-looking and pre-emptive of questions.

You are extremely organized and highly motivated.

You are very detail-oriented yet also able to think with the executive.

You can take directions quickly and get things done.

You are flexible, driven, creative and an achiever.

You can facilitate when asked; you can follow when asked.

You are driven to make a difference and serve.

You are customer focused.

You never quit because you’re a winner.

You are comfortable with and can quickly pick up new technology/digital tools.

You are creative and full of ideas.

You quickly roll up your sleeves and pivot at a moment’s notice.

You can quickly change and adapt to changing priorities.

You will be discreet when dealing with confidential matters.

ABOUT US

The Operational Services Division (OSD) is a progressive, results-driven agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance. OSD is comprised of several units: Strategic Sourcing Services, Office of Vehicle Management (OVM), Performance Analytics, Human Resources, Finance, Legal, Marketing, and Training, among others. OSD uses modern goal-setting techniques such as The 4 Disciplines of Execution and Agile project management to promote cross-boundary collaboration within the agency.

OSD is looking for an experienced Executive Assistant that brings OSD’s mission-critical competencies to their work including being action oriented and an effective communicator, valuing differences, cultivating innovation, instilling trust, and driving OSD’s vision and purpose.

Duties and Responsibilities Include:

Under direction from the Executive, act as front-line liaison for approval and meeting requests for the Executive, including managing and maintaining schedules (adding, changing and deleting appointments) for both internal and external customers, including agenda development and scheduling room and call-in number

• Actively perform administrative tasks as directed and recommend opportunities for improvement
• Meet with internal/external customers as an executive representative
• Actively problem solve
• Actively attend professional/technical educational forums to stay current on executive assistance best practices
• Organize and maintain all files (paper and digital)
• Other projects and tasks as required by the Executive

Preferred Qualifications:

• Advanced MS Office experience
• Knowledge of the principles and practices of office management
• Ability to communicate effectively, including verbal and written
• Ability to organize large amounts of information and manage multiple projects at one time
• Ability to interact effectively with diverse groups of people
• Ability to be discreet and keep sensitive information confidential
• Strong organizational and planning skills

The Operational Services Division values staff diversity and contributions to an inclusive working and learning environment. Join our team to learn more about the exciting DEI efforts at OSD. Read our DEI Value Statement below:

DEI Value Statement

Diversity, Equity, and Inclusion are integral to the Operational Services Division’s (OSD's) mandate to oversee transparent and equitable practices through a variety of public services and programs within the Commonwealth of Massachusetts. OSD commits to cultivating and nurturing a diverse workforce, which is reflective of the communities we serve and recognized as our greatest strength. Diversity, Equity, and Inclusion are our core principles, guiding us in who we aspire to be in our business operations and partnerships.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!