Responsibilities:

This position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business units and geographies. This position requires coordination with business unit colleagues, the administrative assistant community, and internal/external business partners and/or vendors. 

This position requires an exceptional team player who is positive, proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks.

Meeting Coordination: 

• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.

• Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed. 

Travel and Expenses: 

• Coordinate and arrange travel, including more complex travel (e.g., international, multi‐

city travel) for business partners including (but not limited to) air, hotel and rental car.

• Manage business partners’ passport and visa for international travel.

• Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner. 

Additional Support/Expectations: 

• Attend various business meetings as needed to understand the business area and priorities.

• Create and edit documents, spreadsheets and presentations.

• Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.

• Support & maintain OPEX reconciliation for supported team.

• Host external visitors as a representative of our Client (e.g. recruiting; external partners/collaborators; customers; etc.)

• Assist with administrative tasks in pre‐boarding and onboarding of new employees to the

area as requested by the ASC manager and/or business partners.

• Identify innovative techniques to increase productivity across the team.

• Handle additional administrative support or special projects as assigned by the Manager.

• Attend all team meetings, manager one on ones, and business partners updates

• Complete all required trainings and performance goals in a timely manner

Basic Qualifications: 

• High School Diploma/GED

• Qualified candidates must be legally authorized to be employed in the United States.

Our Client does not anticipate providing sponsorship for employment visa status (e.g., H-1B

or TN status) for this employment position

• Knowledge of Concur Travel and Expense Reporting

• Ability to prioritize and seek guidance when multiple and competing priorities arise

• Proficient knowledge of programs (Word, OneNote, Excel, PowerPoint, Outlook, Skype, SharePoint, Microsoft Teams, etc.)

• Ability to work independently with a high level of self-management in a dynamic work environment

• Ability to adapt to change and process improvements with accurate results 

Additional Skills/Preferences: 

• Strong Interpersonal and organizational

• High learning agility

• Excellent written and verbal communication skills

• Must be able to maintain confidential information in a regulated environment

• Knowledge of SharePoint collaboration site maintenance