EXECUTIVE ASSISTANT TO THE CEO

KERAMIDA Inc. is a WBENC-Certified Woman-Owned environmental engineering and consulting firm that serves industries, businesses, cities, and governments worldwide. We provide comprehensive sustainability & climate, environmental, health & safety, remediation, and training services across multiple industries. We are proud to be consistently recognized for technical excellence, business innovations, and growth.

As an Executive Assistant, you will provide executive assistance in a one-on-one working relationship. This role serves as the primary support to the CEO ensuring that KERAMIDA's goals are met, objectives are accomplished, and that operations run efficiently. The ideal candidate will have the ability to exercise good judgement in a variety of situations with excellent written and verbal communication, administrative, and organizational skills.

RESPONSIBILITIES

• Serving as a point of contact for the CEO's office, maintaining professionalism and confidentiality.
• Managing the CEO's calendar, making appointments, sending invitations and reminders, and efficiently prioritizing sensitive matters.
• Coordinating travel arrangements and accommodations, including flights, hotel reservations, and transportation, for the CEO.
• Drafting and editing emails, memos, and other communications for the CEO.
• Anticipating the CEO's needs and providing proactive support to enhance productivity and efficiency.
• Handling phone calls courteously and professionally, screening and directing inquiries appropriately.
• Maintaining meticulous records, including sensitive and confidential documents, to ensure accessibility and confidentiality.
• Assisting with special projects or initiatives assigned by the CEO.
• All other duties as assigned by management.

QUALIFICATIONS

• Bachelor’s degree preferred.
• 3-5 years of experience as an executive assistant or similar role.
• Excellent skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and aptitude for learning new software and systems.
• Exceptional verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to adapt and thrive in a dynamic and fast-paced environment.
• Flexibility to handle changing priorities and deadlines.
• Professional demeanor with a high degree of integrity and confidentiality.

We offer competitive compensation based on experience.

If you are a motivated individual with exceptional organizational skills and a passion for supporting executives in a fast-paced environment, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

KERAMIDA is an equal opportunity employer and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Indianapolis, IN 46202: Relocate before starting work (Required)

Work Location: In person