Overview

The Office of the Dean is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Deans at the women’s college of HTC. The successful candidate will play a crucial role in ensuring the efficient operation of the Deans’ office, managing administrative processes, and facilitating effective communication within the university community.

Responsibilities

• 1.

  Calendar Management:

  · Coordinate and manage the Dean's schedule, including appointments, meetings, and events.

  · Prioritize and schedule appointments, ensuring optimal use of the Dean's time.

  2.

  Communication and Correspondence:

  · Serve as the primary point of contact for internal and external inquiries directed to the Dean's office.

  · Draft and edit correspondence, reports, and other documents on behalf of the Dean.

  3.

  Meeting Coordination:

  · Organize and coordinate meetings, conferences, and special events.

  · Prepare meeting agendas, attend meetings, and document minutes as needed.

  4.

  Travel Arrangements:

  · Make travel arrangements for the Dean, including booking flights, accommodations, and coordinating logistics.

  5.

  Data Management:

  · Maintain and update confidential records, databases, and files.

  · Generate reports and presentations as needed.

  6.

  Special Projects:

  · Assist in special projects and initiatives as assigned by the Deans.

  · Conduct research and gather information to support decision-making processes.

Qualifications

Degrees

• Bachelor's degree in business administration, communications, or a related

Skills

• Proven experience as an administrative assistant or in a similar role, preferably in an academic
• Exceptional organizational and multitasking
• Strong written and verbal communication
• Proficiency in Microsoft Office Suite and other relevant
• Ability to handle sensitive information with discretion and maintain
• Excellent interpersonal skills and the ability to work effectively with diverse
• Ability to solve complex problems and meet deadlines.