296 ADMINISTRATIVE ASSISTANT I Jobs in Chicago, IL
State of Illinois is Hiring an ADMINISTRATIVE ASSISTANT I Near Chicago, IL
The Illinois Department of Revenue seeks to hire an Administrative Assistant in the Chicago Legal Services Litigation Office. Under general direction from the Deputy General Counsel, the ideal candidate will serve as a staff assistant in the Chicago Litigation Office performing a variety of sensitive and confidential administrative support duties including managing and generating correspondence for the Department’s Legal Services office, administering case management operations for Litigation staff such as docketing, case assignment and tracking, and serving as a liaison with the Attorney General’s Office. This position is an excellent opportunity for a self-starter able to manage multiple priorities while advancing the Department’s objectives of fair and efficient tax administration.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Agency : Department of Revenue
Closing Date/Time: 04/26/2024 11:59pm
Salary: $5,051-$7,424/monthly (Anticipated Salary for Non-State $5,051)
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36710
Essential Functions
- Under general direction, serves as a staff assistant in the Chicago Litigation Office.
- Serves as liaison with Office staff, Chicago and Springfield Offices and the Attorney General’s Office relative to cases, interpretation of the Deputy General Counsel’s administrative policies and procedures, exchange of information, legal and other issues of a confidential and sensitive nature which pertains to policies, procedures, legislation, proper submission of documents, etc.
- Develops, implements and coordinates procedures for file tracking on an individual and office level, including storage and retrieval.
- Prepares various reports for management on a regular basis, using applicational computer programs, detailing individual and office performance in designated areas.
- Maintains timekeeping records for Chicago Litigation Office.
- Composes a variety of technical and legal correspondence, often of a sensitive and confidential nature, relative to operations, performance review, policies and procedures for signature of the Deputy General Counsels of the Chicago Litigation Office.
- Develops, maintains and coordinates procedures for input, tracking, compilation and retrieval of Office correspondence and responses thereto in relation to Office activities.
- Performs special project assignments as requested by supervisor, e.g., assists in conducting operational studies and recommends changes to improve efficiency of operations, etc.
- Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Four (4) years of experience using Microsoft Word, Excel, and Outlook and Adobe Acrobat or similar software.
- Intermediate proficiency using Gentax or similar tax processing software.
- One (1) year of professional experience tracking assignments to ensure adequacy and timeliness.
- One (1) year of professional experience preparing technical and legal memoranda and correspondence.
- One (1) year of professional experience functioning as a confidential assistant.
- Two (2) years of experience working with records management and compliance.
- One (1) year of professional experience in a legal or judicial office.
Conditions of Employment
- Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
- Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am-5:00pm, Monday-Friday
Work Location: IL Department of Revenue
Legal Services/Litigation Office/Chicago Sales, Excise, and Property Tax Litigation
555 West Monroe Street, Chicago IL 60661
Agency Contact:
REV.PostingQuestions@Illinois.gov
Illinois Department of Revenue - Human Resources
Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702
PHONE- 217-782-7064
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Tracking #36023
Job Summary
Full Time
Public Administration
$45k-56k (estimate)
05/11/2023
06/15/2024
illinois.gov
SPRINGFIELD, IL
>50,000
2002
J B PRITZKER
$50M - $200M
Public Administration
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About State of Illinois
The Chicago Metropolitan Agency for Planning (CMAP) is our regions comprehensive planning organization. The agency and its partners developed and are implementing ON TO 2050, a new comprehensive regional plan to help the seven counties and 284 communities of northeastern Illinois implement strategies that address transportation, housing, economic development, open space, the environment, and other quality-of-life issues.
The following is the career advancement route for ADMINISTRATIVE ASSISTANT I positions, which can be used as a reference in future career path planning. As an ADMINISTRATIVE ASSISTANT I, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMINISTRATIVE ASSISTANT I. You can explore the career advancement for an ADMINISTRATIVE ASSISTANT I below and select your interested title to get hiring information.
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