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Project Administrative Assistant
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Full Time | Building Construction 5 Months Ago
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Turner Construction Company is Hiring a Project Administrative Assistant Near Chicago, IL

Division:Chicago Main
Project Location(s):Chicago, IL 60601 USA
Minimum Years Experience:1
Travel Involved:None/Not Specified
Job Type:Regular
Job Classification:Experienced
Education:
Job Family:Administrative Support
Compensation:Salaried Non-Exempt

Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Essential Duties & Key Responsibilities:

  • Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
  • Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
  • Daily management of project calendar, meeting schedule, and project contacts.Process expense reports for Project Executive and/or Manager.
  • Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
  • Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
  • Create and maintain project organizational and seating charts.
  • Coordinate travel reservations, business accommodations, itineraries, and agendas.
  • Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
  • Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
  • Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • In collaboration with Project Manager, establish and maintain protocols for project site visitors.
  • Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
  • Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
  • Conduct project specific orientation and transitions for project staff.
  • Maintain organized project filing system and coordinate document retrieval schedules.
  • Order supplies to support project office needs.
  • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
  • Assist with special projects and coordinate events.
  • Other activities, duties, and responsibilities assigned.

Qualifications:

  • High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
  • College degree and/or relevant administrative skills certification, a plus
  • High degree of detail, accuracy, and organizational skills
  • Maintain confidential information
  • Work with some direction and oversight, and as part of team
  • Approachable, proactive, positive, and professional attitude
  • Professional verbal communication and written business communication skills
  • Able to conduct research and proofread
  • Exhibit active listening skills and follow through on commitments
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
  • Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
  • Commissioned Notary Public, a plus

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer
Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
VEVRAA Federal Contractor

Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor

Job Summary

JOB TYPE

Full Time

INDUSTRY

Building Construction

SALARY

$44k-55k (estimate)

POST DATE

11/02/2023

EXPIRATION DATE

06/23/2024

WEBSITE

turnerconstruction.com

HEADQUARTERS

NEW YORK, NY

SIZE

3,000 - 7,500

FOUNDED

1951

CEO

PETER J DAVOREN

REVENUE

$10B - $50B

INDUSTRY

Building Construction

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About Turner Construction Company

Turner is a North America-based, international construction services company and is a leading builder in diverse market segments. The company has earned recognition for undertaking large, complex projects, fostering innovation, embracing emerging technologies, and making a difference for their clients, employees and community. With a staff of 10,000 employees, the company completes $12 billion of construction on 1,500 projects each year. Turner offers clients the accessibility and support of a local firm with the stability and resources of a multi-national organization. Turners Canadian presen...ce extends from its Canadian headquarters in Toronto through to Vancouver with four additional offices in Calgary, Edmonton, Saskatoon and Yellowknife through Turners subsidiary Clark Builders. The majority of our staff are Canadian born and raised. Our team has experience in project management, estimating, purchasing, consulting, and operational functions necessary for a project of any size. Understanding regional construction issues, developing relationships with clients, architects, and trade partners and being active in the community are all ways in which we dedicate ourselves to being a trusted, informed builder in Canada. More
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The following is the career advancement route for Project Administrative Assistant positions, which can be used as a reference in future career path planning. As a Project Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Administrative Assistant. You can explore the career advancement for a Project Administrative Assistant below and select your interested title to get hiring information.

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