We are looking for a full-time, highly-organized and detail oriented administrative assistant to support the firm's leadership in Administration, Human Resources, Finance, Technology and Marketing/Business Development. This position is an excellent opportunity to be involved in all of the non-legal departments at a law firm. Ideal candidate will have a high degree of professionalism and the ability to handle sensitive information with discretion. Advanced level of Microsoft Office skills are required. The position allows for a limited hybrid schedule with four days in the office each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the firm leadership team’s behalf.
• Provide administrative support to firm's leadership team, including organizing meetings, including scheduling, agendas, sending reminders, minutes, and prioritizing the most sensitive matters.
• Prepare and distribute internal communications.
• Conduct research, and compile and summarize information for reports or presentations.
• Create and maintain accurate and comprehensive records utilizing Excel and other applications.
• Assist in the coordination of office events, ensuring a positive and collaborative work environment.
• Maintain accurate records of projects, expenses, invoices, and receipts.
• Develop relationships with the firm's outside vendors and maintain accurate electronic and physical files of various vendor contracts.
• Assist firm's leadership team with other duties/projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Must have a high level of proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and ZOOM or similar meeting tools.
• Strong communication and critical thinking skills.
• Reliable, self-motivated and proactive, able to anticipate needs.
• Ability to handle and maintain confidential information.
• Must be organized, able to prioritize and work well under pressure.
• Strong attention to detail and ability to complete projects efficiently and effectively.
• Flexibility to work additional hours as needed.

Goldberg Kohn Ltd. is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Please submit resumes to hrdepartment@goldbergkohn.com

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Word, Excel and Outlook: 5 years (Required)
• administrative assistant/receptionist: 2 years (Required)

Work Location: In person