Accountability

The Administrative Assistant is hired by and is directly accountable to the principal. The Administrative Assistant agrees to abide by the educational policies and procedures of the Archdiocese of Chicago and the Office of Catholic Schools as well as comply with the educational policies and procedures of the local school. The Administrative Assistant cooperates with the principal, faculty, staff, and parish in providing an educational environment that promotes the ministry of Catholic education, supports organization and clerical efficiency, and facilitates an environment that promotes student learning.

General Responsibilities

As a professional in a Catholic school, the Administrative Assistant will:

• Assist and act in accordance with Catholic doctrinal and moral teachings of the Catholic Church;
• Work and act consistently in accordance with the mission, philosophy, objectives and policies and procedures of the Catholic school;
• Communicate regularly with teachers, colleagues, the administrative team;
• Perform duties as assigned by the principal;
• Attend required meetings;
• Cooperate with the principal and staff members in school related initiatives, activities, and projects;
• Participate in the annual performance review;
• Create and maintain School Personnel Files;
• Complete annual audits and other school-related reviews or reports;
• Create and maintain school volunteer compliance files
• Daily maintenance and recording of staff absences;
• Support Administration as needed in the process of procuring substitute teachers in time of teacher absences;
• Maintain all Title Funding records;
• Facilitate ordering/purchasing of supplies, furniture, and other school-related necessities;
• Facilitate purchasing: billing, preparing, and auditing of all invoices for payment; Organize mail service;
• Maintenance of Teacher/Staff Workroom;
• General maintenance of copiers, printers and other office machines throughout school, including coordinating service calls to vendors as necessary
• General secretarial duties and assistance to the Main Office as needed;
• General and extraordinary assistance to adults, children, AACA community, and St. Alphonsus parish.

The principal assigns specific tasks essential to the function of the position

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Chicago, IL 60657: Relocate before starting work (Required)

Work Location: In person