The Administrative Assistant (AA) is responsible for handling the day-to-day clerical functions of the Northalsted Business Alliance (NBA), a 501c6 not-for-profit organization that manages and improves Chicago's historic LGBTQ Northalsted business district. The AA will provide as-needed support to NBA staff, Board and committees, and interact with NBA members, consultants, secondary employees (independent contractors), and organization partners. Secondary responsibilities generally include supporting event and program implementation of the organization. This is a part-time, non-exempt position generally performed three (3) days a week for 8 hours, with occasional evening and weekend work required or assigned. Schedule modifications may be considered for the appropriate candidate.

Duties and Responsibilities (Primary):

• Answer phones and greet visitors
• Schedule appointments/meetings and maintain NBA staff, Board and Committee calendars
• Prepare and distribute mail
• Prepare communications such as emails, memos, invoices, reports and other correspondence
• Write and edit communications
• Create and maintain effective filing systems, both electronic and physical
• Take notes and prepare minutes of NBA staff, Board and committee meetings, both in-person and virtual
• Perform basic bookkeeping functions (receipt/expense logging, invoicing, etc.)
• Attend and represent NBA events and/or meetings as required or assigned

Duties and Responsibilities (Secondary):

• Maintain and moderate NBA Member social media groups
• Ensure accurate and up-to-date member content on NBA website
• Liaise with relevant organizations and members
• Build rapport with all Northalsted businesses (member and non-member)
• Coordinate and communicate with members, contractors, secondary employees (independent contractors), and organizational partners
• Inform members and public of current and upcoming events/programs by direct or email communication
• Assist in preparation of regular deliverables, including budgets, performance monitoring, qualitative/quantitative reporting, and other required documents and deadlines
• Supplemental office management activities, including order supplies, answer incoming phone calls, collecting mail, greeting of visitors, and other miscellany
• Other organizational duties as assigned, including (but not limited to): answering phones, responding to emails, attending in-person or virtual meetings, ordering supplies, organizing and distributing materials, and direct communication with businesses and partner organizations/officials

Required or Recommended Skills:

• Proficient in use of Google work tools and/or Microsoft Office tools
• Proficient in scheduling/organizing processes and tools
• Proficient in e-newsletter tools (ex: MailChimp)
• Professional and timely communication to a variety of persons, partners and vendors.
• Capacity to create/edit website pages and social media posts is preferred
• Excellent attention to detail and ability to meet deadlines

Physical Requirements of the Position Include:

• Sit for prolonged periods
• Use a desktop computer for prolonged periods
• Talk and hear, both in person and by telephone
• Regularly ascend or descend stairs
• Periodically stoop, kneel, bend, crouch and lift up to 25 pounds
• Periodically traverse multiple blocks/distances in the business district

The Northalsted Business Alliance provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Ability to Relocate:

• Chicago, IL 60613: Relocate before starting work (Required)

Work Location: In person