You haven't searched anything yet.
Job Title: Administrative Assistant 2
Department: Physical Therapy
Shift: 1st
Specialty:
Job Number: 2023-3050
Date Posted: 08/03/2023
Position Type: Administrative/Clerical
Job Qualifications:
RUSH University Medical Cener
Administrative Assistant 2
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
1. Meets the administrative needs of department management and staff members. 2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation. 3. Assists management with budgetary issues. 4. Composes business documents as assigned. 5. Designs reports to support operations. 6. Independently creates correspondence such as follow up to meetings, response to employees etc. 7. Plans employee and departmental special events. 8. Writes, edits and formats content of departmental communication. 9. Provides instruction to departmental staff regarding computer applications. 10. Assures appropriate resources are available for staff to be successful in their role. 11. Maintains a calendar for staff availability and schedules. 12. Provides support for select quality and operational committees including recording and distributing minutes. 13. Appropriately follow-ups on action between meetings. 14. Distributes reports, agendas and other materials for programs. 15. Maintains attendance records and prepares reports as necessary for the program. 16. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units. 17. Creates and maintains expense files for the Accounting Unit activities. 18. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process. 19. Identifies and implements improvements in office efficiencies 20. Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers. 21. Independently makes travel arrangements for the management. 22. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention. 23. Maintains a working knowledge of Rush standard computer applications. 24. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Required Job Qualifications: * High School Diploma. * Three years of progressive experience in an administrative role, preferably in Healthcare. * Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software. * Excellent communication written and oral skills. * Ability to analyze data. * Ability to prioritize multiple initiatives. * Ability to produce accurate documents and reports. * Ability to work in complex administrative systems. * Ability to interact effectively with internal and external customers.
Preferred Job Qualifications: * Baccalaureate Degree.
Physical Demands: * Ability to move throughout the Medical Center. * Ability to lifting or carrying objects 35-40 pounds.
Full Time
Hospital
$45k-57k (estimate)
08/05/2023
05/22/2024
rush.edu
CHICAGO, IL
7,500 - 15,000
1981
ANTHONY IVANKOVICH
$10M - $50M
Hospital
The mission of the Graduate College of Rush University is to promote and assure excellence in research education and mentoring programs responsible for training outstanding and diverse candidates in the basic and clinical sciences. Strong networks. Rush University has a network of more than 16,000 alumni throughout the world. They work in academic and corporate settings, successfully compete for funding, train the next generation of researchers and educators, and make discoveries that enhance human health. We are building a strong community with robust student-alumni relations, which will enab...le current students to access Rushs alumni association programming to advance their career and professional development while allowing alumni to tap into our stream of newly minted graduates poised to accelerate progress. Customized and personal. The Graduate College offers doctoral and masters programs that allow you to choose the track and coursework that complements your research interests. Small class sizes give you a greater opportunity to ask questions, participate in discussions, and provide curricular flexibility based on the needs and desires of each class. You will really get to know the faculty and be exposed to their research while learning about their experiences and networks in clinical and basic biomedical research settings. Outcomes. The success of the Graduate Colleges approach to the training of its students can be measured by alumni outcomes. More than 60 percent of Graduate Colleges doctoral alumni remain in research or research-related careers. According to the U.S. Department of Education, Rush University graduates lead Illinois universities in post-graduation earnings. Further, more than 90 percent of the Graduate Colleges masters graduates have entered professional school, doctoral programs or found employment in a research career within three months of graduation.
More
Show less
The following is the career advancement route for Administrative Assistant 2 positions, which can be used as a reference in future career path planning. As an Administrative Assistant 2, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant 2. You can explore the career advancement for an Administrative Assistant 2 below and select your interested title to get hiring information.