Job Title: Executive Assistant to CEO & Founder

Location: Los Angeles, CA, New York, NY, and Nashville, TN

Job Description:

We are seeking a dynamic and highly organized individual to serve as an Executive and Personal Assistant to a high-profile individual based in Los Angeles for a confidential finance and media company. This unique position requires exceptional multitasking abilities, discretion, and a proactive approach to managing both professional and personal affairs, as well as legal administrative duties.

Responsibilities:

1. Executive Support: Provide comprehensive administrative support to the CEO & Founder, and executives at the company, including heavy calendar management, managing email correspondence, travel booking, meeting coordination, and occasional travel with the CEO.

2. Administration: Populating template agreements, tracking deals, managing vendor relationships, administrative duties, and maintaining confidentiality.

3. Personal Assistance: Assist with personal errands, appointments, and household management for the CEO, ensuring smooth day-to-day operations of their personal life.

4. Event Coordination: Coordinate logistics for events, appearances, engagements, and ad hoc tasks such as research projects and event planning.

4. Communication: Act as a liaison between the founder, CEO, executives, and various vendors, clients, and referrers, maintaining open lines of communication, utmost confidentiality, and discretion.

6. Project Management: Take ownership of special projects, initiatives, and ad-hoc tasks as assigned by the founder, CEO, and company executives, ensuring timely completion and attention to detail.

7. Team Coordination: Collaborate with other members of the CEO's team and the company, ensuring seamless coordination and execution of responsibilities.

Qualifications:

1. Bachelor's degree preferred, with a minimum of 3 years of experience in a similar role supporting high-profile individuals or executives, as well as 2 years' experience within the legal field. Heavy calendaring experience required.

2. Exceptional organizational skills, attention to detail, and ability to prioritize and manage multiple tasks in a fast-paced environment.

3. Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.

4. Discretion and confidentiality are paramount, with the ability to handle sensitive information and maintain privacy at all times.

5. Proficiency in Microsoft Office Suite, G Suite, Quickbooks, and other relevant software applications.

6. Flexibility to work non-traditional hours, including evenings and weekends, as needed.

7. Familiarity with the Los Angeles, New York, and/or Nashville area preferred.

Schedule: Monday - Friday, 8:30 am - 6 pm, hybrid schedule, with travel.

Compensation:

- Competitive salary commensurate with experience.

- Health, dental, and vision insurance coverage.

- Paid time off and holidays.

If you meet the qualifications and are interested in this exciting opportunity to work across multiple dynamic roles, please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate. We look forward to hearing from you!

Job Type: Full-time

Pay: $67,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 2 years (Required)

Ability to Commute:

• New York, NY (Required)

Willingness to travel:

• 50% (Preferred)

Work Location: In person