Executive Assistant / Personal Assistant

• One day remote
• Competitive Pay
• Brooklyn, NY location

Let's Build Talent is partnering with Conductive Coaching, a thriving executive coaching business that has grown steadily since 2010. Conductive Coaching serves global companies where leaders are transformed and successful teams are built.

We need a proactive Executive Assistant / Personal Assistant who communicates well and can anticipate needs. The ideal candidate will be a “Jack/Jill of all trades” - work will include:

• Communication with potential clients (email management)
• Calendar management
• Overseeing the on-boarding process (contracts, adding to the CRM, assigning a coach, etc.)
• Tracking existing coaching clients, ensuring that their next steps will take place
• Working with the bookkeeper to ensure correct invoices are sent to clients
• Working with clients to ensure payments are received and the bookkeeper posts them correctly
• MS Excel/Google Sheets intermediate experience
• Preparing proposals and PowerPoint presentations
• Developing client timelines / next steps that keeps the CEO and her coaching team on track
• Being the CEO's right hand and strategic partner on all things administrative

Ideal candidates look like this:

• Have prior finance or banking industry experience supporting high-level executives
• Works efficiently and can handle a business owner who talks and works fast (i.e. 100 MPH!)
• Responsive via Voxer, text, or email
• Perfectionist tendencies - you have an eye for the details
• Proactive - once you get your sea legs, you know what needs to be done and do it
• MUST be based in NYC or the surrounding area to do in-person check-in

The CEO is a dynamic, hard-working NYC gal who cares about her people - if you want to be the key to her continued success, and join a thriving team, we encourage you to apply! With all that being said, this role will not be for you if your feelings get hurt easily and are unable to handle a fast-paced work environment.

Submit your updated cover letter on why you are a great fit for this role along with your resume.

Job Type: Full-time

Pay: $45.00 - $50.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Experience:

• Executive Assistant: 3 years (Preferred)
• Personal Assistant: 3 years (Preferred)

Ability to Commute:

• New York, NY 10036 (Preferred)

Work Location: Hybrid remote in New York, NY 10036