As an Executive Assistant, you will support VidMob’s Co-Founder and CEO with day-to-day administrative tasks, schedule management, and other projects. A positive can-do attitude, the ability to work cross functionally, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. If you love working with people and are self-motivated, proactive, flexible and organized, this is a role in which you will thrive!

Responsibilities:

• Provide sophisticated calendar management for VidMob’s CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with employees and outside parties; composing and preparing correspondence, etc.
• Prepare the CEO for meetings with clear directions, proactively working with the appropriate team members to ensure proper meeting materials are prepared and sent in advance, including preparation for quarterly Board of Directors meetings
• Provide support for a broad variety of professional and personal administrative tasks including, but not limited to, travel arrangements, event planning and coordination, expense reports, preparing itineraries and agendas, and compiling documents and presentations for meetings
• Maintain an in-depth knowledge of company operations, policies and procedures, with similar in-depth knowledge and maintenance of key internal and external relationships
• Handle details of a highly confidential and critical nature, often with tight deadline pressures
• Partner with other Executive Assistants to provide additional support, guidance, or backup when needed

Qualifications:

• 7 years of experience as an Executive Assistant, with experience supporting a CEO / Founder of a fast-paced private company
• A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical
• Experience with executive-level calendar management, including working across multiple time zones
• Extensive experience using office software and administrative tools such as Google Suite and Slack, working within a MacBook environment
• Strong written and verbal communication skills. You can draft concise emails, and you won’t hesitate to make or answer calls on the CEO’s behalf
• You’re resourceful and take ownership over tasks end-to-end. You rarely get stuck; if you do, you pick up the phone and figure out how to get unstuck. You give and take feedback well and prefer clear and honest communication
• Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate
• Exceptional problem solving skills, and the ability to maintain composure and switch tasks efficiently in a rapidly changing environment, see the “big picture” and be proactive to prevent problems/conflict

Annual base salary range for this role performed in New York is $125,000-$145,000. Total compensation will also include equity benefits (including medical, dental, vision and 401k).