Job Description

 Dewberry is currently seeking an Administrative Assistant in our Charlotte, NC office. The Administrative Assistant will perform a variety of administrative functions and recruiting support in a fast-paced, multi-disciplined group. The Administrative Assistant must be flexible, technologically savvy and client focused.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

Administrative Support

• Respond to and communicate with clients via phone, email, letter, and in-person.
• Create and/or prepare memos, letters, and reports.
• Preparing materials for meetings (agendas, presentations, documents, notes).
• Meeting and event coordination.
• Printing, copying, and scanning when required.
• Maintain electronic and paper files.
• Archive projects/documents, as needed.
• Assist with invoicing.
• Assist with on boarding of new staff.
• Manage travel, as needed.
• Handle sensitive information with complete discretion.
• Schedule meetings and keep organized.
• Set up Teams meetings and send reminders.
• Other duties as assigned.

Recruiting Support

• Supporting requests from the recruiting team, schedule interviews for candidates
• Conduct phone screens for candidates

Required Skills & Required Experience

• High school diploma required, Associate or Bachelor’s degree preferred.
• 2 years of experience in the field or in a related area required.
• Architect, Engineering, Construction experience a plus.
• Solid working knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat.
• Working knowledge of Bluebeam is a plus.
• Must have a strong work ethic, detail oriented and excellent time management skills.
• Strong interpersonal and written and oral communication skills.
• Must be flexible and able to adapt quickly to various tasks and changing demands.
• Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job.

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.