Description
Are you ready to be the heartbeat of our executive team, ensuring smooth operations and leaving a lasting impression on everyone who walks through our doors? Vitalant is in search of a dynamic Sr. Administrative Assistant to elevate our office environment to new heights. Dive into a role where every task is a chance to shine, from managing senior-level clerical duties to being the welcoming face that sets the tone for our organization. You'll be at the heart of our operations, providing unparalleled support to members of our executive leadership team and keeping our office running like a well-oiled machine.
At Vitalant, your impact is vital. Join us in making every interaction unforgettable and every task an opportunity for excellence!
This position will be located in-office at our Scottsdale, AZ National Headquarters 5 days a week.
DUTIES AND RESPONSIBILITIES:

• Provides advanced administrative support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).
• Receives and greets visitors and vendors and screens and directs individuals to the appropriate staff member.
• Performs routine clerical duties (prepares agendas, takes minutes, provides refreshments, assists clean up, etc.)
• Assists with maintaining assigned leadership calendars including day to day and on-going meetings, projects, and priorities.
• Coordinates travel and prepares and tracks expense reconciliations for leaders.
• Coordinates logistics of activities and meetings, to include set-up and audio-visual equipment and expense management.
• Partners with Executive administrative support team members to achieve project and day to day deliverables and provide back up support as needed.
• Composes routine and non-routine and highly confidential letters and communications.
• Performs data entry and retrieval of information using various software applications.
• Coordinates incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence.
• Maintains department supplies (e.g., forms, office supplies, etc.).
• Assists with special projects, as needed.

Requirements
Knowledge/ Education
High school graduate or GED required.
Associate's degree preferred.
Thorough working knowledge of standard office procedures and equipment required.
Licenses/ Certifications
Notary Public preferred.
Experience
Five years related experience required.
Skills/Abilities
Proficient with Microsoft Office (Word, Power Point, Excel, Outlook, Teams)
Must be highly organized and detail oriented; accurate and timely.
Must have excellent customer service and interpersonal skills.
Strong written and oral communication skills.
Proficient in office filing system.
#ITCORP
About Us
Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research.We have a network of 115 donation centers across the U.S. and host approximately 60,000 bl ood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.
Vitalant is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.
EEO/Minorities/Females/Disabled/Veterans
Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail toCareers@vitalant.orgto let us know the nature of your request.
For more EEO information about applicant rightsclick here