As an Administrative Assistant at Stoker Ostler, you will provide administrative and clerical support for our Scottsdale office. The role provides general offices services contributing to the effective and efficient operation of the business group. Responsibilities include each of the following:

• Handle daily communications, including answering phones and greeting clients, ensuring they are escorted to appropriate meeting rooms with refreshments.
• Handles daily scanning, faxing, copying, and mailing requirements for the office.
• Maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are scanned, filed, organized, and readily available.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Perform essential custodial services in conference rooms and common areas throughout the day to ensure a professional and safe work environment for all staff and clients.
• Make travel arrangements, booking flight/hotel/car reservations as needed. Prepare and submit expense claims and reports.
• Support the preparation of meeting materials, including binding.
• Support the planning, coordination and implementation of client events.
• Manage and monitor calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
• Supports the coordination and implementation of firm and client events.
• Liaise with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Organize work information to ensure accuracy and completeness.
• Completes standardized tasks under supervision. Performs initial problem solving within given rules/limits & escalates when required. Broader work or additional responsibilities may be assigned as needed

Qualifications

• Essential business communication skills: verbal and written.
• Suitable business organizational skills.
• Effective time management, prioritization, and multi-tasking.
• Ability to work independently, in teams, and cross functionally.
• Strong attention to detail.
• Proficient in Microsoft Office Applications: Word, Excel, and PowerPoint.
• Basic knowledge of business equipment, such as phones, copier, printer, scanner, fax machine, and postage meter.
• Ability to learn on the job and problem solve.
• Interest in finance, investments, and financial planning is a plus.

Compensation and Benefits:

$41,715.00 - $46,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/us/en

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. BMO is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.